Accounts Payable Research Analyst

JOB DESCRIPTION 

Reporting to the Accounts Payable leader, the Accounts Payable Research Analyst role typically involves analyzing and investigating discrepancies or issues related to invoices and payments within a company's accounts payable system, ensuring accurate financial reporting by identifying potential errors and fraudulent activity, and resolving payment disputes with vendors, all requiring strong analytical skills, sound judgment, and knowledge of accounting principles. This role requires providing excellent customer service to our clubs, vendors, service providers and staff. This role must meet tight deadlines and handle a multitude of accounts payable activities, striving to continuously improve all aspects of accounts payable and customer service.

Summary 

Reporting to the Accounts Payable leader, the Accounts Payable Research Analystrole typically involves analyzing and investigating discrepancies or issues related to invoices and payments within a company's accounts payable system, ensuring accurate financial reporting by identifying potential errors and fraudulent activity, and resolving payment disputes with vendors, all requiring strong analytical skills, sound judgment, and knowledge of accounting principles. This role requires providing excellent customer service to our clubs, vendors, service providers and staff. 

This role must meet tight deadlines and handle a multitude of accounts payable activities, striving to continuously improve all aspects of accounts payable and customer service. 

Roles and Responsibilities 

• Consistently review, analyze, and update invoices within 24 hours of the date that it arrives into the queues, using discretion to resolve issues.   
• Communicate regularly with management and keep the supervisor informed of any major concerns or issues. 
• Enhances personal effectiveness to assist with the overall efficiency and productivity of the department; by seeking opportunities to improve processes that impact departmental goals and performance. 
• Process invoices from multiple vendors and reconcile vendor statements with vendor transactions 
• Support the AP Department by ensuring that all customer emails/calls are followed up on in a timely manner. 
• Provide vendor invoice processing support while ensuring policy compliance and internal controls. 
• Respond to inbound inquiries from internal and external business operators. 
• Process quick check requests 
• Assist leadership with monthly reports and month-end closing. 
• Complete tasks daily in accordance to shared services metrics. 
• Support vendor setup and maintenance 
• Perform any other job responsibilities as required at the Company’s discretion. 

Other Details and Responsibilities 

• Process all invoices within the established SLA 
• Set up and maintain vendor/supplier information in Oracle System – which includes obtaining the necessary documents to set up the vendor/supplier – works closely with AP team and internal / external business partners. 
• Resolve validation issues on invoices that have been directed to an exception queue •           Provide testing support of AP transactions during system patches. 
• Create vendor profile 
• Meet AP hourly/daily goals. 
• Review all invoices/check requests for appropriate documentation and approval prior to payment
• Verifying the data that was not able to be captured and interpreted by the Edenred software 
• Following up with Vendor Master to create new vendors or changing vendor addresses as required when master data is found to require modification 
• Perform daily analysis of workflow errors related to Oracle or Edenred and correct. 
• Resolving complex accounts payable issues and problems
• Building and maintaining relationships with vendors and internal partners 
• Resolve help desk inquiries in a timely manner 
• Identify opportunities for process improvement and recommend changes to management. 
• Support all invoice processing such as special handling and capital requests per company policy 
• Generating payment runs for suppliers. 
• Support vendor setup and maintenance activities, including compliance with laws and regulations 
• Run and analyze monthly 1099 tax audit reports and make necessary corrections. Assist with year-end tax reporting. 
• Support B-notices and ongoing TIN checks 
• Prepare and process end of year 1099s 
• Contributes to a positive, collaborative, and supportive workplace 

Account Reconciliation and Procedure Compliance Expenditure Processing 70% 

• Review vendor invoices and supporting documentation, including audit of travel reimbursements requests, for proper authorization, accur