Project Coordinator I, II, III, or Senior

Position Function:

This position plans and manages the work of a project. While specific duties will vary based on assignment, the Project Coordinator will coordinate project activities through planning, delivery, and reporting and will support the project team members by enhancing project communication, organization, delivery, and evaluation. Rankings and qualifications within levels (I, II, III, and Senior) are based on education and experience.

Salary Grade:  13 or 14 Depending on Level

Please see Staff Compensation Structure for salary ranges. 

Essential Duties and Responsibilities:

• Stays abreast of project goals and deadlines and tracks team’s progress toward meeting them.
• Communicates with funding agency representatives and stakeholders as coordinated with the PI and grant administrators.
• Coordinates logistics for the project team (e.g., training, travel, meeting schedules).
• Supports and assists with delivering training events.
• Ensures data collection and storage and assists with processes as needed.
• Communicates with team members, manages any conflict, and promotes relationships that facilitate collaboration and enhance team performance.
• Provides supervision to team members as appropriate.
• Verifies that staff time and effort align with budget and project parameters.
• Assists with reporting required by funding agency, involving team members in the process.
• Coordinates with appropriate support staff in tracking expenses, making purchases, and managing project budget resources.
• Supports and assists with developing project deliverables (e.g., presentations, manuscripts, curricula, research, evaluations).
• Provides technical assistance as required by position.
• Performs similar or related duties as assigned or required.

Supervisory Responsibility
May supervise the work of others.

The above essential duties and responsibilities are representative of major duties in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Level I: Bachelor’s degree in a related discipline. No experience required.

Level II: Bachelor’s degree in a related discipline plus 2 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.

Level III: Bachelor’s degree in a related discipline plus 4 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.

Senior: Bachelor’s degree in a related discipline plus 6 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.

Knowledge, Skills, and Abilities:

• Ability to read and write critically with enhanced clarity and comprehension.
• Ability to break down complex tasks and organize components.
• Ability to problem solve and to discover answers and solutions as needed.
• Ability to monitor closely, evaluate progress, and redirect as needed.
• Ability to work well with funding agencies, stakeholders, and partners.
• Strong interpersonal, communication and conflict management skills that promote collaboration among stakeholders.
• Timeline management skills.
• Openness to learning new things.
• Sharp focus and attention to detail in multiple processes.
• Budget comprehension and tracking skills.
• Ability to follow the Uniform Guidance (OMB Circulars).
• Records maintenance skills.
• Spreadsheet, word processing, and presentation software skills.

Working Conditions and Physical Effort

1. No unusual physical requirements.
2. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
3. Frequent - Externally imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; irregular hours may be anticipated; meeting of deadlines and coordination of unrelated activities are key to position.
4. Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.
5. Job requires standing, stooping/kneeling/crouching/crawling, and lift