Administrative Assistant, Publicity

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

The Publicity Assistant to EVP, Publicity at Focus Features will assist in all day-to-day administrative tasks including scheduling meetings and conference calls; reconciling PO’s; processing invoices and expense reports; managing press correspondence; coordinating travel arrangements for filmmakers and talent; managing filmmaker and talent publicity schedules; monitoring traditional and new media and compiling publicity breaks; assisting with various research projects.

Essential Responsibilities:

• Administer clerical duties such as correspondence, calendar, travel and expenses, scheduling
• Coordinate Talent, Filmmaker, and Executive Travel for publicity campaigns: book cars, flights, trains, private charters, and hotels
• Oversee compilation of breaks from various media sources and distribute breaks, reviews, reactions, and tune-ins to filmmakers and key executives
• Create, maintain, and send Talent and Filmmaker schedules
• Liaise and maintain relationships with journalists to pitch interview opportunities, schedule interviews, send screening invitations
• Assist at press days, press and awards screenings, junkets, premieres, Q&A’s, special events and film festivals. This includes after-hours and weekend events.
• Create and maintain key publicity documents including master publicity department calendar, film campaign timelines, memos and schedules
• Monitor social media for relevant breaks, information and activity
• Organize film screenings for press and representatives
• Coordinate with Talent reps to arrange hair, makeup and styling and work with glam representatives to negotiate rates
• Coordinate day-to-day activities of interns and participate in internship recruitment with other assistants

Qualifications

Basic Qualifications:

• Bachelor’s Degree (degree in media, journalism or communications is preferred)
• Minimum of 1-year direct publicity experience as an intern or professional (at an agency, studio or network)

Eligibility Requirements:

• Interested candidates must submit a resume/CV online to be considered
• Must be able to travel and work overtime, and on weekends as necessary
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Desired Characteristics:

• Proficient in Microsoft Outlook, Word, Excel, PowerPoint
• Excellent written and verbal communication skills
• Ability to work as part of a team and independently on assigned projects
• Motivated self-starter who is comfortable working in a fast-paced, dynamic environment and is skilled at multi-tasking
• Reliable and resourceful
• Personable, social and enthusiastic
• Prior experience working on film publicity and awards campaigns
• Working knowledge of specialty and independent films
• A genuine love and affection for film and global pop culture
• Working knowledge of trends in social media landscape

Additional Requirements:

• Hybrid: Th