Executive Assistant

Who We Are

Aurora (Nasdaq: AUR) is delivering the benefits of self-driving technology safely, quickly, and broadly to make transportation safer, increasingly accessible, and more reliable and efficient than ever before. The Aurora Driver is a self-driving system designed to operate multiple vehicle types, from freight-hauling semi-trucks to ride-hailing passenger vehicles, and underpins Aurora Horizon and Aurora Connect, its driver-as-a-service products for trucking and ride-hailing. Aurora is working with industry leaders across the transportation ecosystem, including Toyota, FedEx, Volvo Trucks, PACCAR, Uber, Uber Freight, U.S. Xpress, Werner, Covenant, Schneider, and Ryder. For Aurora’s latest news, visit aurora.tech and @aurora_inno on Twitter.

Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We are searching for an Executive Assistant to partner with our President and her leadership team.

Responsibilities

• Manage Executives’ dynamic and complex calendars
• Plan, coordinate, and ensure the Executives’ schedules are protected, striking a balance between "gatekeeper" and "gateway" role; prioritize executives’ time for internal and external commitments using sound judgment 
• Arrange complex travel for Executives
• Assess necessity, urgency, and frequency when arranging candidate interviews with Executives
• Proactively set, monitor, and manage clear meeting agendas for Executives
• Gather agenda topics and prepare briefing materials for external and internal meetings
• Assist with preparation of presentation decks and internal documentation and communications
• Participate in leadership level meetings, record accurate meeting notes (accurately synthesizing key elements of meetings and ensuring clarity and ownership of delegated tasks), concisely communicate outcomes, and follow-up with team on action items
• Take appropriate follow-up actions as necessary with little guidance
• Manage and submit Executives expense reports; review and approve executive team’s expense reports
• Plan, coordinate, and support Executives’ leadership team off-sites as needed
• Greet and situate visitors with a friendly and professional demeanor
• Assist with new hire onboarding for leaders on Executives’ teams
• Act as strategic partner, facilitator, and liaison for Executives and their teams
• Become a knowledgeable information resource for the Executives, their teams, and the company at large
• Demonstrate excellent written communication skills to prepare communications on behalf of Executives as necessary
• Uphold strict level of confidentiality while promoting an atmosphere of transparency
• Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams’ priorities and projects
• Drive continual process improvement, including introducing new processes when appropriate
• Lead and/or support special projects for Executives and Administration Team
• Support cultural initiatives, promote team building and morale, and exemplify company values
• Perform any and all other tasks that facilitate Executives’ ability to effectively lead their organizations

Requirements

• Creative problem solver and self-starter 
• Exceptional judgment and active foresight
• Able to work collaboratively and calmly, especially in stressful circumstances
• Able to adapt to competing demands in a dynamic business environment
• Good decorum, discretion, and executive presence in dealing with internal teams and external partners
• Exceptional written and communication skills
• Highly resourceful team-player with the ability to also be extremely effective independently 
• Ability to achieve high performance goals and meet deadlines in a fast paced environment 
• Experience supporting C-level executives preferred
• Executive level project coordination
• Excellent calendar management skills, including the coordination of complex executive meetings
• Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations 
• Flexibility to perform job duties outside of normal business hours
• Ability to handle confidential information with discretion
• Comf