Administrative Assistant, People

About Us:

At BW Integrated Systems, we are at the forefront of the industry when it comes to designing and manufacturing cutting-edge solutions for end-of-line packaging equipment, labeling and converting, packaging automation, and systems integration. With a global presence encompassing nine manufacturing facilities and a team of over 800 experts, we are proud to be a trusted partner for our customers around the world, with installations spanning more than 50 countries. Our extensive range of products and service network offers innovative technology and unparalleled technical support for manufacturing companies operating in various global market segments. From food and beverage to pharmaceuticals, household goods, automotive, and more, we cater to diverse industries such as container manufacturing, wine and spirits, consumer product packaging, converting, paper, and beyond. With decades of experience, our packaging professionals excel in providing efficient solutions in areas such as robotic applications, packaging line design, integrated systems, palletizers and depalletizers, automated can-end and product-handling equipment, cartoning, case and tray packing and forming, as well as a wide range of labeling solutions including pressure sensitive, roll-fed, and shrink-sleeve options. Additionally, we specialize in converting and finishing solutions, advanced conveyance technology and controls, unwrappers, and destrappers.

 

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

 

Job Description:

The Administrative Assistant, People reports to the local CPD Leader and performs HR and administrative tasks that support the People team and the general business, along with serving as the front desk receptionist – ensuring a hospitable experience for visitors, phone calls, and team members.  This role plays an integral part in supporting our BW people-centric culture and delivering an excellent customer experience.

Job Duties and Responsibilities - HR:

• Assist CPD Leader with recruiting, including scheduling interviews and conducting phone screens

• Conduct new hire orientation; assist team members with benefits enrollment and provide benefits information

• Assist in the facilitation of disability and FMLA benefits, working with the team member and insurance company

• Serve as co-chair of the Wellness Committee, participate with other committees as necessary

• Assist Leaders with actions in HRIS system, Workday

• Support emergency action plan updates and communications

• Support CPD team with administrative work and activities, including company communications, advertisements, and employee recognitions

• Create and update articles on company intranet along with PowerPoint presentations

• All other duties as assigned

Job Duties and Responsibilities - Reception:

• Greet clients, vendors, candidates and other visitors in a courteous and professional manner and create a welcoming environment for local team members

• Answer the main switchboard and route incoming calls to appropriate personnel

• Assist with scheduling meetings and preparing conference rooms along with visitor logistics

• Handle catering and meal ordering when needed

• Provide assistance with travel arrangements and maintain an up-to-date Outlook travel calendar

• Process incoming and outgoing courier (FedEx/UPS), fax, and U.S. mail

• Keep lobby, office areas, and conference rooms neat and orderly

• Work closely with Procurement team to monitor and order office supplies

• All other duties as assigned

Required Skills and Competencies:

• Strong written and verbal communication skills

• Advanced working knowledge of Microsoft Office Suite

• Professional demeanor, reliable team player, multi-tasker, strong customer service attributes

• Bilingual in Spanish preferred

Required Education and Experience:

• High school diploma or equivalent required; Bachelor’s degree or associate degree in business administration or related field is ideal, but not required

• 1-2 years of Administrative/Receptionist experience p