Real Estate & Construction Coordinator

REAL ESTATE & CONSTRUCTION COORDINATOR

REPORTS TO: VP OF REAL ESTATE & CONSTRUCTION

STATUS: NON-EXEMPT

 

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas.  We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.

 

At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves “Partners.” With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community.

 

Our vision is to offer everyone a piece of the American spirit – one handshake at a time. 

 

The Real Estate & Construction Coordinator supports the day-to-day operations of the real estate, construction and facilities team. 

 

Essential Duties and Responsibilities

• Support and be part of the team managing the existing and new store portfolio.
• Assist in setting up new store lease files and maintaining existing store files by handling correspondence related to rent escalations, rent abatements, change of ownership, insurance compliance and contact information.
• Track and collect portfolio management data for senior level reports including rollouts.
• Work cross functionally and support on the processing and inputting of lease amendments, CAM reconciliations, new leases, real estate committee packaging and filing.
• Facilitate and support pipeline rollout reports including coordination with inside and outside stakeholders.
• Assist and collaborate with construction team on the coordination and set-up of new projects including contracts, draws, utilities, allowance/close-out packages and overall project management.
• Assist and provide support to the property management for coordination of tenant maintenance related matters with the in-house maintenance department, local service providers, third-party vendors and/or contractors to resolve property issues on an as needed basis.
• Interact with finance and accounting teams to support rent roll and A/R and A/P processing.
• Communicate orally and in writing to draft correspondence to Landlords and others to communicate lease requirements; ensuring compliance with requirements and to receive and resolve disputes
• Demonstrates high level of quality work, attendance and appearance.
• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management.
• Adhere to all local, federal and state laws in addition to Company policies, procedures, and practices.
• Performs any other duties that may be assigned by management.

Qualifications

Qualifications

• Strong communication, customer service, time management and organizational skills.
• 3-5 years of experience in retail real estate & construction portfolio management
• Excellent interpersonal, oral and written communication skills with ability to multi-task
• Team player, detail oriented, organized, problem solving and eager to learn
• Strong analytical and communication skills
• Proficiency with Microsoft Office Suite and other programs including CoStar and AP systems
• Knowledge of basic construction terms, familiar with ALTA Surveys, Title, Phase I (including Asbestos) reports, site plans and other due diligence items
• Knowledge of real estate concepts, terms and processes

 

Competencies

• Customer Centric/Sales Driven – Assesses customer experience within the store and promotes a culture of customer engagement. Is attentive to customers and understands their needs, offers products that are aligned with the consumers’ expectations. Continually searches for ways to improve customer service.
• Ensure Effective Communication - Listens carefully and attentively to others' opinions and ideas. Communicates information clearly, co