Administrative Assistant

GROW WITH US:

Tandem Diabetes Care creates new possibilities for people living with diabetes, their loved ones, and their healthcare providers through a positively different experience. We’d love for you to team up with us to “innovate every day,” put “people first,” and take a “no-shortcuts” approach that has propelled us to become a leader in the diabetes technology industry.

STAY AWESOME:

Tandem Diabetes Care is proud to manufacture and sell the t:slim X2 insulin pump with Control-IQ technology. We’re also so much more than that. Our company’s human-centered approach to design, development, and support delivers innovative products and services for people who use insulin. Since many of our own team members live with type 1 diabetes, or have a loved one impacted by diabetes, the work is personal, and we are committed to the cause. Learn more at tandemdiabetes.com.

 

A DAY IN THE LIFE:

Receives, welcomes, and directs visitors, employment applicants, vendors and customers to appropriate locations and internal staff.  Maintains a visitors’ log and issues visitor badges.  Provides administrative, clerical, and general office support for the Company. This role will have a schedule of 7:00 am to 4:00 pm PT and will be in office at our San Diego Headquarters.

• Reception: Acts as the face of the Company, assists visitors with badges, visitor log, and locating their Company contacts. Answers in-coming calls, screens, routes, and answers phone inquiries.
• Recruiting: Greets candidates and collects completed non-disclosure agreements (NDA). Coordinates arrivals with Talent Acquisition Coordinator.
• Conference Rooms: monitors use of conference rooms for availability and optimum utilization of conference space.  Communicates with meeting organizers to confirm use of rooms.  At the beginning of each day, ensures rooms are clean, stocked with appropriate supplies, and white boards are wiped for confidentiality purposes.
• Internal Resource: Stays current on Company events and daily operations and serves as an information resource for employees.
• Office: Prepares outgoing mail & distributes incoming mail, prepares Federal Express/UPS documents, updates Company intranet phone list, and assists administration in copying, scanning, and filing documents.
• Ground Transportation: Arranges for local ground transportation for out-of-town candidates, visitors, customers, and employees upon request.
• Meetings: Orders and sets up lunches and refreshments for meetings as requested.
• Office Amenities: Takes inventory of office and kitchen supplies and submits in preparation of next order placement. Stocks incoming orders and monitors use on a daily basis, replenishing as necessary; orders employee gifts upon request.
• Employee Events: Supports preparation, set-up, and take-down of TBDs, company picnics, annual health fair, and holiday parties. 
• Administrative Support: Gathers and assembles information to prepare reports and presentations as directed.
• Assists Facilities: Distributing temp/contractor/employee badges, taking new hire photos, nameplate creation and distribution.
• HIPAA: Ensures work is performed in compliance with company policies, including Privacy/HIPAA, and other regulatory, legal, and safety requirements.

 

YOU’RE AWESOME AT:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Able to speak clearly and comprehend written and verbal instructions.
• Able to work well with others; contribute effectively as a team member.
• Demonstrated ability to work accurately, follow instructions, and multi-task.

YOU'LL NEED:

• High School diploma.
• Some post-secondary education preferred.
• 1 year experience with greeting the public.  

 

WHAT’S IN IT FOR YOU?

In addition to innovative technology, we have a culture that fosters the idea that the happiest people are the most productive people. Not only do we hire forward-thinking achievers to join our workforce; we reward, develop, and retain them too. Just one of the many reasons of how we #StayAwesome! To learn more about our culture and benefits please visit https://www.tandemdiabetes.com/careers.

BE YOU, WITH US!

Tandem is firmly committed to being an equal opportunity employer and maintaining a diverse and inclusive environment. We value and embrace that every single one of us brings value to the table. But sometimes we forget that when we don’t meet 100% of a job description’s criteria – maybe you’re feeling that way right now? We encourage you to apply anyway. Because we want you