Sales & Catering Admin

The Sales & Catering Administrator assists the sales team by accurately and efficiently performing the execution and coordination of all sales & catering functions. Provides assistance in the sales process by qualifying and booking inquiries when appropriate.

• Perform job according to standard operating procedures
  · At all times provide professional hospitality to all guests and clients
  · Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering
  Associate, and take accurate and detailed messages
  · Assist in the sales effort by qualifying and when appropriate booking the business of
  pop up inquiries
  · Assist the sales team in the area of telephone prospecting and outside sales
  blitzes by contacting the clients from an established list developed by the sales team
  · Assist sales team retrieving rooming list, deposits and banquet guarantees when needed
  · Create banquet room door signs for groups in meeting rooms as well as
  maintain the reader board in the lobby with all group functions
  · Order office supplies for sales office as directed by DOS
  · Prepare sales kits for sales team
  · Complete Sales Proposals, Contracts, BEOs and Banquet Checks
  · Make copies of room contacts, group resumes and rooming lists, BEO’s, daily
  reports and client evaluation forms and other items as required; distribute to
  the appropriate departments
  · Maintain office filing system
  · Efficiently sort and distribute mail for the hotel
  · Assist sales and catering associates as needed
  · May perform additional duties as required