Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate

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Hiring Department:

School of Human Ecology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Jul 28, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University’s mission. What starts here really does change the world (https://cns.utexas.edu/).

In our Public Health Program we are dedicated to help preserve, promote and improve the health and well-being of populations, communities and people and advance collaborations with the health professions. While our Textiles and apparel division incorporates principles from the arts, sciences, humanities and business to offer an interdisciplinary and immersive academic experience, providing a dynamic education and setting students up for a breadth of career and academic opportunities.

Purpose

The School of Human Ecology is seeking a Senior Administrative Associate to support the faculty, students, and the mission of the School of Human Ecology’s Public Health Program and its Division of Textiles and Apparel.

Responsibilities

Assist with departmental financial expenditures:

• Coordinate all logistics for TXA and PBH faculty including coordinating travel for visiting speakers, planning itineraries, booking hotels, obtaining entertainment approvals, researching and booking venues, processing travel reimbursements, coordinating with UT facilities and catering, and other tasks as required.
• Create new vendor profiles, direct billing accounts, and establish relationships with regular purveyors.
• Gather, review, and submit supporting documentation related to accounts payable, purchasing, travel reimbursements and other requests, as needed.
• Utilize UT financial request and processing systems, such as DEFINE, FRMS, Point Plus, and others, as needed.

Assist with departmental academic offerings:

• Support course related activities in the academic programs, including: manage course scheduling, room scheduling, course instructor surveys, FASET system, schedule final exams.
• Assist with course catalog updates and changes for multiple degree plans, in conjunction with program directors, leadership, and program advisors.
• Manage classroom scheduling and other administrative tasks for academic classes.

Maintain and manage departmental website and social media platforms:

• Create and update website content, interfacing with CNS IT and Communications departments.
• Maintain units event calendar.
• Oversee departmental social media, website updates, and the Wiki page.

Manage and maintain physical inventory:

• Conduct physical inventory of TXA and PBH equipment and resources.
• Serve as the on-site point person of contact for faculty, staff, students, and visitors.
• Order office and educational supplies and receive packages.
• Update departmental contact lists and directories.
• Distributes packages ordered by TXA and PBH.
• Provide back-up to Department Manager and other related functions as assigned.

Required Qualifications

• Bachelor’s degree and 3 or more years of experience in a related field.
• Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.
• Ability to meet overlapping deadlines. Demonstrated strong organizational skills.
• General financial and budgeting knowledge.
• Excellent interpersonal, oral communication, and writing skills.
• Demonstrated analytical, problem-solving and critical thinking skills.
• Demonstrated ability to perform work independently.
• Experience supporting faculty and staff. Proficiency using computers, including Outlook, Microsoft Word, Excel, database programs, electronic calendar and email systems and standard office equipment.
• Experience working in an academic environment.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Familiarity with higher education systems and University of Texas (UT) policies is a plus

Salary Range

$50,000+ depending on experience