Temporary Administrative Assistant/Receptionist

Schnabel is an employee-owned, professional engineering and consulting firm that focuses on solving problems related to the earth and environment through specialization in geotechnical, geostructural, tunnel, and dam engineering. Schnabel’s high standards for quality, business ethics, and concern for the communities in which we live are a vital part of who we are. Schnabel is an ENR Top 500 Design Firm with 600+ employees in 27 offices throughout the United States.

Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel provides employees with a competitive benefits package including maternity leave, tuition reimbursement for continuing education, health, dental, life and disability insurance and a wellness program. As an employee-owned company, through the Employee Stock Ownership Plan, Schnabel employees directly benefit from the success of our growing firm.

Benefit options include:

• Medical insurance
• Dental insurance
• Flexible spending accounts
• Employee life & ADD insurance (100% company-paid)
• Short-term disability (100% company-paid)
• Long-term disability
• Supplemental life insurance
• 401(k) and profit-sharing plan
• Employee stock ownership plan (ESOP)
• Bonus program
• Paid time off
• 9 Paid Holidays
• Wellness program
• Professional development and tuition reimbursement

Job Description:

We are in search of an intelligent and motivated administrative assistant/receptionist who possesses a professional attitude with the ability to effectively support our engineering branch office with a current staff of approximately 50 people. The right candidate will be committed to quality and be able to utilize sound judgment when working with vendors, clients and employees. This is a temporary part-time (6-8 week) position with approximately 10-20 hours per week during the hours of 8:00AM-5:00pm.

Job Responsibilities:

• General duties include:
• Directing phone calls
• Directing all Incoming mail and preparing outgoing packages
• Copying and scanning documents
• Editing and proofreading technical reports and correspondence
• Compiling and bookmarking pdfs
• Assembling bound copies of reports
• Ordering of lunches for on-site training/presentations
• Maintaining records of repairs and renewals of company’s auto fleet
• Maintaining inventory of office and kitchen supplies
• Identifying any missing lat/long coordinates for projects in Vision so that our location map will be up to date annually
• Maintaining a schedule of conferences/exhibit displays
• Maintaining Employee PE and PG renewals records
• Other miscellaneous duties as needed

• Reports to the Office Manager, but will also receive assignments from multiple departments and must have a willingness to do what’s needed to support the team.

Required Skills/Experience:

• Bachelor’s Degree and 1 year related experience in office administration. Or, in lieu of a degree, a minimum of 3 years’ related experience.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, etc.)

Other Requirements:

• U.S. Citizenship or Permanent Resident status (no visa sponsorship provided).
• Ability to pass a background check which may include criminal history, motor vehicle record, and credit check.
• Ability to pass a pre-employment employment drug screening.

The compensation rage for a temporary Administrative Assistant/Receptionist is between $18-22/hour. Compensation for this position may vary based on geographic location and other factors. We remain committed to providing competitive and equitable compensation to all employees, regardless of their location.