Office & Administration Specialist Senior - Administrative Assistant to the Vice President of Recruitment and Retention

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Office & Administration Specialist Senior - Administrative Assistant to the Vice President of Recruitment and Retention

Institution:

Minnesota State Community and Technical CollegeOffice & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Fergus Falls

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$22.62 - $32.23

Join Us at M State

Where your work helps create a success story for every student.

Minnesota State Community and Technical College (M State) is seeking passionate, talented professionals to join our learning‑centered community. Whether you are an educator, administrator, or staff professional, your work at M State will directly support students as they shape their futures and will strengthen the communities we serve.

With four welcoming campuses in Detroit Lakes, Fergus Falls, Moorhead, and Wadena, M State combines big‑college opportunities with a small‑college feel, offering nationally accredited programs, flexible learning options, and a deeply student‑focused culture.

Why Work at M State?

At M State, we are all in on student success.

Our work is guided by shared values of:

• Integrity – As dedicated professionals, we act with purpose in everything we do. We are sincere and honest in our relationships and communications, and hold ourselves accountable to doing the right thing even when no one is watching.
• Inclusion – We welcome, respect and accept people for who they are and celebrate the power of our collective differences in creating and shaping more robust, energized communities.
• Innovation – Through the power of our four campuses, strategic partnerships and creative problem-solving, we enhance communities. We incorporate technology to improve student experience, and we see continuous improvement as a constant.

Together, these values support our vision: A success story for every student.

Position Overview

M State is accepting applications for an Administrative Assistant to the Vice President of Recruitment and Retention. This position is located on the Fergus Falls campus. This position is eligible for telework.

To provide administrative support for the Vice President of Recruitment and Retention and to ensure excellence in the student affairs division in providing services to students, faculty, and staff.

The values that guide our work include access and opportunity, equity, inclusion, belonging, cultural competence, culturally responsive pedagogy & service, and community engagement.  Our educational environments are culturally relevant, responsive, and innovative to the students we serve. Our students are assets, we affirm their identities and experiences, and provide spaces that are emotionally safe and reflect who students are.

Customer Service.

On a daily basis, live the mission, vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.

Serve as Assistant to the Vice President of Recruitment and Retention, providing primary support in their leadership role for the development and implementation of academic programs, student services, and community involvement.

Arrange, schedule, and revise appointments, conferences, and meetings as well as maintain calendars. Ensure that all necessary arrangements are made for out-of-town travel. Serve as a communication contact with internal and external constituents, answering inquiries in person, via e-mail, or by telephone. Monitor office workflow and determine work priorities while working independently. Attend staff/administrative committee meetings as assigned; create agendas; create and distribute notes of meetings. Solicit data, assemble information, prepare, and edit reports for internal constituents and external agencies as requested. Prepare purchase orders as needed. Pay invoices in a timely manner. Work with the Business Office to close POs at the end of the academic year or when funds are depleted. Assist Vice President’s direct reports with travel, forms, expense reports, and other projects as needed. Build Concurrent Course Surveys. Pull and track concurrent course survey results and send to high school instructors. Modify, monitor