Jobs and Careers

Administrative Assistant Finance and Procurement

United Statesfull_timeVerifiedPosted 17 Jul 2026

💰 $46,000/yr($44,000/yr – $46,000/yr)

About the role

Bargaining Unit: TOTEM
Work Year: 11 months
Work Day: 8.0 hours per day
FTE: Full time, 1.0 FTE
Salary: T-13, $21.86 to $22.84 per hour, DOE

Position Summary
The Finance and Procurement Administrative Assistant is responsible for the ordering and receiving of school equipment and supplies and tracking, reporting, and reconciliation of school accounts, to include receipting of payments for fees, fines, testing and other items as directed by the principal. The FPAA is responsible for the reporting and reconciliation of deposits to the ASD Finance cashier, the inventory control of Fixed Assets and associated reporting, and supports the school principal in the review and preparation of the annual budget, and management of grants awarded to the school. This position has a retirement association with the Public Employees’ Retirement System (PERS).

Job Requirements
The following are required:

A high school diploma or equivalent, or current enrollment in a GED program.
Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.

The following are preferred:

Course(s) in bookkeeping or accounting or like knowledge demonstrated in previous work experience.
Proficiency in operating Macintosh or Windows computers with experience in a variety of applications, as well as proficiency in the operation of office machines and management of filing systems.
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Essential Job Functions

Assists the principal in preparation, management, and accountability of school budgets, which includes purchase requisitions and P-card transactions.
Compiles and records financial transactions and issues financial statements according to Anchorage School District Accounting practices, Anchorage School Board policy, and records retention schedules.
Processes and submits deposit reconciliation reports on a weekly basis to the ASD Accounting Department.
Orders, receives, inventories, and ensures delivery of materials purchased by the school, managing billing cycles and processing payments directly to vendors.
Assists school employees in the understanding of district approved purchase guidelines.
Manages and reports the Fixed Assets Inventory to the ASD Finance Department on an annual basis.
Works under pressure, completing tasks with accuracy by required deadlines.
Assists the principal in management of rental agreements for equipment funded by the school.
Reads, interprets, and follows ASD business practices and policies.
Establishes and maintains a professional relationship with staff, parents, students, administrators, and the public.
Maintains confidentiality and inspires confidence and the cooperation of staff, parents, students, administrators, and the public.
Provides support coverage to office staff which includes administrative assistants, attendance coverage, student services, and curriculum as needed.
Provides support in the planning, preparation, setup, and take down of school events, which may include evening and weekend activities.
Manages, reports, and balances the decentralized accounting system on behalf of school teams, activities, and departments.
Assists school administration and coaches in program compliance for organized sports, which includes participation form completion, fee payment, and baseline concussion screening.
Prepares and processes end of year reports, securing p-cards from staff for safekeeping following a preset work flow, ensuring no budget overages and