Venues and Bookings Team Member - Seasonal

When passion, courage, and craftsmanship are put into something, positive things will happen. OneBeat Dance Brands produces the most exciting, high-energy, innovative events in the dance industry. We are a growing family of brands dedicated to creating the best experience possible for our dancers, teachers, and attendees. Our brands currently include Beyond the Stars, Groove, Breakout, and Reverb! Collectively, we host over 200 regional dance competitions, 8 national finals, and 13 fall dance conventions per season. Join us and become a part of the energy and excitement of OneBeat!

Position Summary:

The Venues & Bookings Team Member is a remote position that will be assisting our Venue Department seasonally between the months of January and May (roughly 25 hours/week). This role is responsible for sourcing and securing venues, as well as helping manage venue-related logistics to ensure seamless execution of company events. This role involves scheduling/booking events, reviewing on-site requirements, and partaking in venue communications to guarantee that each event space meets operational, production related, and client facing needs. The Venues & Bookings Team Member also supports long-term planning by researching potential new markets and cities. Please note that, although this is a seasonal role, there is always the opportunity for this to grow into a full-time role if the company ever has the need for additional full-time roles in the future. This role will report directly to our Venue Booking and Logistics Manager and will also work closely with our Venue Department Team.

Key Responsibilities:

• Research, identify, and secure venues that meet the company’s event requirements by communicating with different venue prospects across the nation
• Assist in rebooking our current venues for future seasons and events
• Coordinate event logistics with potential venues, including space usage, venue specs, load-in/load-out times, staff hours and more
• Research venue details (floorplans, audio/visual requirements, room dimensions, date availability) and restrictions (e.g., food policies)
• Research additional venue services as needed, such as pipe and drape, power, internet, security, EMS, or fire marshal coverage
• Create new venues/events within our registration platform
• Assist with maintaining venue relationships, including sending thank-you notes post event
• Support the venues team as needed with various tasks/special projects

Qualifications:

• Ability to work part-time, remote, Monday through Friday (roughly 25 hours)
• Experience in event coordination, venue management, or bookings preferred
• Ability to manage multiple tasks, details, logistics and deadlines simultaneously
• Strong written and verbal communication skills as well as relationship building
• Familiarity with event logistics, contracts and vendor coordination
• Strong organizational and negotiation skills with attention to detail
• Proficiency in Microsoft Suite (Excel, Outlook, Word)
• Experience with Asana or other project management tools is a plus