Sr Administrative Assistant

USNH Employees should apply within Workday through the Jobs Hub app

Provide administrative support to four undergraduate and two graduate academic programs, department faculty, department chair, and assistant director. Coordinate student admissions and recruitment efforts; Coordinate course scheduling; Coordinate curriculum revision processes; Coordinate departmental meetings; Manage all department operations; Manage student records and provide course registration and advising support for faculty and students; Create and manage documents, such as meeting agendas, reports, correspondence, and online resources; Maintain and update department website; Supervise work study students; Perform other duties as assigned.

Job Duties/Responsibilities:

• Manage administrative needs of the 4 undergraduate programs, program coordinators, research coordinator, faculty, and department chair

• Coordinate internal and external communications

• Coordinate course scheduling, catalog, and curriculum revision processes

• Support accreditation and faculty promotion processes

• Manage department records and materials

• Maintain department website

• Coordinate department faculty meetings and prepare meeting agendas and minutes

• Supervise department work study student(s)

• Support student recruitment, application, and advising processes

• Serve as liaison between department and the registrar’s office and graduate school

• Support student course registration and petition processes

• Monitor major counts and course enrollments through WEBI and Workday reports

• Adhere to legal requirements and regulations, such as HIPAA and FERPA.

• Manage procurement, hiring, supplemental pay, and reimbursement processes for the department

• Coordinate travel and events for the for the department

• Manage physical space and building inquiries including liaison to maintenance and facilities

Minimum Qualifications

• High school graduation and at least five years of related experience involving duties of increasing responsibility requiring discretion and independent judgment, or Associate’s Degree and five years of related experience, or a combination of higher education and related experience equal to seven years

• Advanced computer skills, including e-mail and calendars, spreadsheets, database management, use of search engines, and other software applications

• Effective written and oral communication skills

• Organizational skills and ability to effectively multi-task

• Ability to establish and maintain effective working relationships with faculty, staff, students and the general public.

Preferred Qualifications:

• Bachelor’s degree

• Supervisory experience

• Experience in a college/university work environment

• Advanced proficiency in computer software programs (word processing, spreadsheets)

• Experience with university-wide programs (e.g., Workday, WEBI, Time and Room, Canvas, My Courses, etc.)

• Strong interpersonal communication skills

• Effective time management and project management skills

• Problem-solving and decision-making skills

• Demonstrated proactivity and self-direction​

Applicant instructions:

Applicants should be prepared to upload the following documents when applying online within the Resume/Cover Letter section of your application:

• Resume/CV
• Cover Letter
• Contact Information for 3 Professional References

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is lo