Payroll and Benefit Specialist

Position Title:

Payroll and Benefit Specialist

Job Description:

HINDS COMMUNITY COLLEGE

Job Descriptions

JOB TITLE: Payroll and Benefit Specialist 

REPORTS TO: Director of Human Resource Operations

DEPARTMENT: Human Resources

EXEMPT: Yes

VICE PRESIDENT: VP for Human Resources

GENERAL STATEMENT OF THE FUNCTION

 

All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students.

QUALIFICATIONS REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Associate’s degree (A.A.) or equivalent from a two-year college or technical college.

3 years or more of related work experience.

SKILLS AND COMPETENCIES:

Attention to Detail: Ensuring accuracy in payroll calculations and benefits administration.

Technical Proficiency: Familiarity with payroll software and systems.

Excel Expertise: Ability to organize, analyze, and report data effectively.

Regulatory Knowledge: Understanding of tax laws and employment regulations.

Communication Skills: Ability to explain benefits and payroll details clearly to employees.

Problem Solving: Providing support to employees regarding payroll and benefit issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Maintain knowledge of diversity-related issues, legislation, and best practices.

Accurately calculate wages and deductions. Ensure timely processing of payroll transactions, including new hires, terminations, and changes to employee information.

Ensure adherence to federal, state, and local regulations related to payroll and benefits.

Monitor changes in laws and regulations.

Maintain and update employee records to ensure accuracy of payroll and benefits data.

Prepare payroll reports, statements, and summaries for management and employees.

Work with HR and finance departments to reconcile payroll and benefits data and resolve discrepancies.

Assists with the College's annual financial report, annual audit, monthly financial reports, and other related reports required by the College constituencies, the Board of Trustees, and other external agencies.

Aid grant directors in the preparation of grant applications, grant requirements, and oversight of financial reporting related to assigned grants.

Perform other duties that may be assigned by the appropriate authority.

Assist the Human Resources Director.

SUPERVISORY RESPONSIBILITIES:

  None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, taste and smell. The employee is frequently required to sit.

The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate, and the employee is occasionally required to perform job responsibilities in the outdoors and off site.

We promote a culture of inclusion for all employees that respects in