Accounts Payable Manager - Invoicing

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

BASIC FUNCTIONS:Under general direction from the Director of Accounts Payable Operations & Disbursements, this position supervises the staff and operations of the Accounts Payable Department responsible for accurate and timely Invoice processing. These key functions include; payables processing including p-card processing, IRS 1099 reporting, process ownership, project management, system administration and analysis. Customer service is critical as this position is responsible for assisting internal departments in payment processes in compliance with all applicable laws and regulations. This position is responsible for providing support regarding policy, procedures and best methods to ensure solid financial controls and prudent stewardship of university resources. System skills are critical as the position must utilize, support, train and/or administer several financial systems including; Banner, PeopleSoft, Workday, banking and check-writing systems, reporting tools, Microsoft Excel and others.

SUPERVISORY ACCOUNTABILITY:

Supervise full-time hourly staff members. Student Worker Responsibility - delegates and supervises the hiring and training of accounts payable student workers.

NATURE AND SCOPE:

This manager will personally process financial transactions and must have a high level of personal productivity. This manager role also provides departmental leadership for accounts payable employees and as the owner of accounts payable systems and processes.

PRINCIPAL ACCOUNTABILITIES:

Accounts Payable Process Management & Processing

• Accounts Payable Processing - responsible for the timely processing of vendor invoices and credit memos, ad-hoc payments, payment requests, student reimbursements, while ensuring the highest standards of regulatory compliance, accuracy and productivity.
• Electronic Processing – responsible for all electronic methods of payment including ACH, wires and others as needed.
• Responsible for second level review  and escalation or approval of the invoicing process to prevent duplicate payments
• Financial Controls – work with Controller’s Office to ensure proper treatment of payables in compliance with GAAP, SOX, IRS regulations and University policies and procedures.
• Disputes - responsible for resolving questions and disputes associated with payment processes.
• IRS 1099 Processing – responsible for timely, accurate processing of IRS 1099 documents.
• Data Retention – ensure proper scanning, storage and retention of documents per GAAP, IRS Regulations and University policies and procedures.
• Evaluate staff workflow and recommend/document/implement changes to these processes that improve and increase efficiencies.
• Execute posting and month-end closing, reconciliation and monthly stats are completed on time; Provide end of month report of projects completed, projects in progress, and statistical analysis of payment processing performance
• Ensure Accounts Payable daily/weekly/monthly/yearly workflow runs smoothly; all payment requests are processed timely, accurately, and within policy.