Special Assistant to the Vice Provost Finance and Administration

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

 

 

Be You

Duke University is looking for a Special Assistant to the Vice Provost Finance and Administration (VPFA) to join our team. This role offers a unique opportunity to serve as the coordinator and point of contact representing and supporting the VPFA for special projects, strategic and routine initiatives, processes, and reports. You will assume the lead on projects assigned by the VPFA, including strategic planning initiatives, and develop presentations that explain complex processes and information. Additionally, you will support and coordinate committees, meetings, and projects, providing high-level administrative coordination and support, including managing the Vice Provost’s calendar.

 

Minimum Requirements

• Bachelor’s degree in a related field is required. Master’s degree is preferred.
• A minimum of seven years of experience managing a complex, frequently changing calendar.
• Experience working in higher education administration.
• Demonstrated ability to develop professional presentations using Microsoft PowerPoint, including those explaining complex processes and financial and human resources information with heavy use of graphics, charts, and diagrams.
• Progressive experience with responsibility for managing a senior leader’s calendar, coordinating projects and initiatives, and communicating information in a sensitive and nuanced manner.

Other Requirements

• Ability to understand and follow oral and written instructions.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.

This position is:

• Onsite. The work is performed on-site or at a designated assignment location.

 

Be Bold

• Lead and coordinate projects and initiatives for the VPFA.
• Develop and manage certain components of the strategic plan at the direction of the VPFA.
• Serve as the point person representing and supporting the VPFA for special projects, including key tactical and strategic initiatives, processes, and reports.
• Track and create reports to maintain awareness of the status of priorities and initiatives, and prepare updates and recommendations to the VPFA.
• Develop professional presentations explaining complex processes with financial and human resources information using Microsoft PowerPoint.
• Perform advanced, diversified, and confidential administrative duties, including preparing agendas, memos, and correspondence, attending meetings, recording and distributing minutes and reports, and processing confidential information.
• Manage daily operations of the office of the VPFA, including managing a busy and shifting calendar, coordinating meetings, and preparing meeting materials.
• Coordinate communication