APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is committed to ensuring that diversity, equity, and inclusion are central to the success of a world-class research institution. We are concerned uniquely with the institutional change required for visioning and realizing a more socially just university. Toward that end, Student Affairs invites applications for an Administrative Assistant/Office Manager position in the Paul Robeson Cultural Center (PRCC).

The Paul Robeson Cultural Center (PRCC) provides programs and support services to encourage and cultivate the appreciation and celebration of the diverse perspectives, experiences, and cultures of many under-represented communities at Penn State. Specifically, the PRCC seeks to serve students in the development of character, conscience, and social responsibility through fostering identity development, social justice, and inclusion.

The Administrative Assistant serves as the Office Manager within the PRCC and is responsible for the planning, organizing, coordinating, and oversight of daily office operations within the Center. This position holds a significant role in contributing to the overall student experience for those working and visiting the Center.

The Administrative Assistant/Office Manager will support the following functions:

Administrative Oversight:

• Compose letters, memos, and reports related to work in the PRCC as needed  

• Research and compile background materials for meetings, develop agendas and schedules

• Establish work unit procedures for handling and maintaining confidential materials

• Oversee work unit files, records, databases, and reports while ensuring University records and retention guidelines are met

• Analyze administrative operating practices to create new systems or revise established procedures as needed

• Develop new processes or procedures relevant to support the needs of the Center

• Maintain the Directors calendar and assist with appointments

• Schedule staff travel, conference attendance, and fleet car reservations as needed

Supervision and Student Support:

• Coordinate work assignments, training, and supervision of PRCC work-study employees

• Approve and process various forms for payroll/human resources