Administrative Assistant - Quakertown, PA

 

Job ID:  507966

 

Oldcastle APG, a CRH Company, is the leading provider of outdoor living solutions in North America with an award-winning portfolio that enables customers to Live Well Outside. Inspiring endless possibilities with enduring performance, its collection of premier building products create inviting outdoor spaces where people connect, reflect and recharge. The manufacturer’s signature brands include Belgard® and Echelon® hardscape and masonry materials; Barrette Outdoor Living® and MoistureShield® fencing, decking and railing; Sakrete® and Amerimix® packaged concrete and mortar; Techniseal® sands, jointing technologies and surface protectors; PebbleTec® pool finishes; plus popular brands of landscape and gardening materials.     

 

Job Summary
 

This position will perform general administrative duties for the department it is assigned to. Individual will perform routine clerical functions and may support more than one department simultaneously. 

 

Job Responsibilities
 

• Perform a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
• Prepare simple forms or reports; sort and files documentation
• Maintain historical records by filing documents
• Read and route incoming mail, prepare outgoing mail and correspondence or other printed materials
• Maintain postage meter and stamp outgoing mail
• Compose and type routine correspondence
• Organize and maintain file systems, and file correspondence and other records
• Answer and screen managers' phone calls, arrange conference calls and meetings, maintain conference room schedule
• Greet visitors and direct to appropriate area or person
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe meeting minutes
• Order and maintain supplies and arrange for equipment maintenance
• Provide support for assigned department (s)
• Develop and grow internal and external customer relationships for the purpose of improving the company's growth
• Conduct research and compile and type statistical reports
• Some A/P & A/R filing and file maintenance
• Update and maintain company phone list
• Maintain supply of promotional printed material, such as brochures, price books, color charts, binders, etc.
• Answer phone calls and support the receptionist as needed
• Assist the Site Manager in the day to day office functions to ensure efficiency
• Assist the Site Manager with Human Resources and Payroll
• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed

 

Job Requirements

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or abilities required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job.

 

• High school diploma, Associate’s degree preferred, or equivalent of one plus years’ office experience or equivalent combination of education and experience
• Knowledge of basic office equipment (phone, fax, copier, 10-key)
• Strong Microsoft Office skills
• Excellent verbal and written communication skills
• Ability to communicate with employees, peers, supervisors, vendors, and customer is an effective manner
• Must be detail oriented, organized, and have problem-solving and reasoning skills
• Ability to perform basic math calculations such as addition, subtraction, multiplication, division and computing