Executive Assistant

Requisition ID:  32257  

 

At Terumo Blood and Cell Technologies, our 7,000+ global associates proud to come to work each day, knowing that what we do impacts the lives of patients around the world.

 

We make medical devices and related products that are used to collect, separate, manufacture and process various components of blood and cells. With our innovative technologies and service offerings, we touch a patient’s life every second of every day and are committed to continuing to increase the number of patients we serve.

 

With some of the best and brightest minds in the industry, an unmatched global footprint, comprehensive benefits and a distinct culture, Terumo Blood and Cell Technologies is a great place to work, grow and be part of a team that is focused on making a difference. Consider joining our team and unlock your potential. Terumo BCT advancing healthcare with heart.

JOB TITLE: Executive Assistant

 

JOB SUMMARY

Under minimal supervision, provides project and executive support to one or more members of the Executive team. Responsible for the development of solutions to problems that affect diverse functional areas.

 

ESSENTIAL DUTIES

• Participates in, coordinates, and leads projects of a specialized and complex nature involving analytical thinking and judgment.
• Takes initiative to report on project status by anticipating and alerting manager and internal customers of potential project difficulties.
• Identifies process improvements and assists in planning, coordinating, and implementing new programs or procedures.
• Professionally and confidentially handles both routine and non-routine requests for information and assistance using discretion in determining whether the situation can be handled personally or should be referred to the manager or others for dispositions.
• Establish priorities and manage a diverse workload.
• Executes administrative support functions including general receptionist duties, phone calls, greeting visitors, mail, filing, typing, expense reporting and projects.
• Coordinates travel, educational workshops, and other meetings by establishing meeting locations and coordinating appropriate arrangements.
• Establishes, implements, and maintains procedures and systems for processing work, administrative tasks and projects, communicating schedules, keeping records, board meetings, special council meetings, and agendas.
• Establishes, revises, and maintains office/online organization systems that require knowledge of department operations and discretion in determining the proper place for documents.
• Obtain and organize information for use in conferences, speeches, and reports as requested by the executive.
• Have ownership of the executive's agenda/schedule.
• Works on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.
• Acts as a resource for colleagues with less experience
• Assists in producing departmental budget and related planning documents
• Participates in continuous improvement efforts.

 

OTHER DUTIES AND RESPONSIBILITIES

• May lead cross-functional meetings.
• Order business supplies as necessary.

 

MINIMUM QUALIFICATION REQUIREMENTS

 

Education

Bachelor’s degree or, equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.

 

Experience

• Minimum 7 years experience.
• Experience working in a global environment.
• Professional certification or equivalent experience in working with senior level executives preferred.

 

Skills

• Extensive knowledge of English, spelling, and mathematical principles.

• Requires the ability to handle constant interruptions.
• Resourcefulness and the abilities to problem solve and make decisions independently.
• Has in-depth and/or breadth of expertise in own discipline and broad knowledge of other disciplines within the function.
• Organizational skills and demonstrated attention to detail.
• Ability to work independently with minimal supervision.
• Ability to define problems collects data, establish facts, and draw valid conclusions. 
• Ability to successfully undertake multiple assignments simultaneously. 
• Ability to develop programmatic visions and develop plans to implement those visions.

• Knowledge and use of relevant PC software applications and skills to use them effectively.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Requires in-depth knowledge of corporate operations, policies, and