Senior Proposal Associate - RFIs - U.S. - Remote

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

What the Senior Proposal Associate - RFI Writing does at Worldwide

The Senior Proposal Associate – RFIs role leads RFI writing responsibilities for assigned projects, supports our overall content management, and completes additional RFI writing team tasks as needed. The Senior Proposal Associate – RFIs role works with Account Directors, subject matter experts (SMEs), Proposal Managers, and other Worldwide personnel to coordinate RFI responses.

What you will do

• Develop robust responses to RFIs, leading the writing, coordination, and presentation of our responses in Microsoft Word, Excel, and other systems/formats.

• Work with Account Directors and SMEs to effectively manage the RFI response development process.

• Actively participate in project discussions, ensuring product/service offerings are clearly articulated in RFI responses.

• Proofread, edit, rewrite, and revise documents to ensure readability, consistency, accuracy, and relevance.

• Meet RFI deadlines by establishing priorities and target dates for information gathering, writing, reviews, approvals, and signatures.

• Act as a focal point to collect information from various sources.

• Collaborate with SMEs to gather information and customize content.

• Collate RFI responses independently as much as possible from team discussions and internal sources (e.g., libraries), requesting direct content from SMEs only when primary sources are not available.

• Support content library maintenance (providing new and updated content from RFI development).

• Respond to routine and non-routine inquiries in a timely and professional manner. Obtain assistance to resolve complex inquiries to discuss and learn.

• Moderate supervision required, minimal level of mentorship/support provided to entry-level associates, ability to manage at least occasional high complexity/high priority projects, and increased responsibility for supportive resource/process improvement initiatives or library maintenance.

• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

What you bring to the role

• Effective planning, strategizing, managing, monitoring, scheduling, and critiquing skills.

• Compelling written and verbal communication skills to clearly and concisely present information.

• Strong interpersonal skills to work in a dynamic team with various personnel in a fast-paced, deadline-oriented environment. Frequent interaction with internal customers required.

• Ability to handle multiple short-term assignments and project deliverables with strict deadlines in a constantly dynamic environment.

• Ability to exercise sound judgment and make decisions independently.

• Excellent self-motivation.

• Proficiency in all Microsoft Office applications, including Word, PowerPoint, and Excel.

Your experience

• Bachelor's degree (preferred degree in Life Sciences, Communications, Journalism, or Marketing).

• Minimum two years’ professional experience in CRO/pharmaceutical business development or operational, academic, or corporate environment or as a Proposal Associate – RFIs.

• Robust writing, project management, and time management skills to complete RFIs on time and with high quality.

• Experience drafting RF