Administrative Assistant III - 527589

Pay Grade/Pay Range:  Minimum: $19.33 - Midpoint: $24.18 (Hourly N5)

Department/Organization: 214101 - Dean's Office - Engineering

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Administrative Assistant III provides administrative support for operations on a college-wide scale, division-wide scale, or unit-wide scale for units of comparable size, scope, and complexity wade scale to that of a college or division. Performs complex and some undocumented administrative tasks. Acts as office liaison/receptionist. Drafts and sends communications on supervisor/departmental staff or college/division behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Provides administrative oversight and operational support for the Associate Dean for Undergraduate Programs and the Associate Dean for Graduate Programs in the College of Engineering Dean's Office. Provides administrative assistance for all areas within the college that report to these positions to ensure smooth operations within the Dean's Office and the college. Serves as the primary staff member to greet visitors as they enter the Dean's Office, and performs a variety of functions which contribute to creating a professional, welcoming, and well-organized office.

Required Minimum Qualifications: High school diploma or GED and four (4) years of administrative experience; OR associate’s degree and two (2) years of administrative experience; OR bachelor's degree or higher.

Skills and Knowledge: Excellent communication and customer service skills. Efficient and accurate computer and data entry skills. Good organizational skills. Ability to work collaboratively in a dynamic setting. Knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, etc.). High degree of self-motivation and directional initiative. Tact, versatility, cooperation, and adaptability.

Preferred Qualifications: Experience with the University's operating software programs (Degree works, Banner, Maxient, Concur, etc.). Knowledge of the University's purchasing and travel policies and procedures.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.