Office Associate I- Spuyten Duyvil Library

Department: Branch Libraries

Employment Type: Full Time

Location: Spuyten Duyvil Library

Reporting To: Agnieszka Chen

Compensation: $47,255 / year

Description

Overview:
The New York Public Library (NYPL) has been an essential provider of free books, information, ideas, and education for all New Yorkers for more than 100 years. NYPL’s neighborhood libraries in the Bronx, Manhattan, and Staten Island—many of which date to Andrew Carnegie’s visionary philanthropy at the turn of the 20th century—are being transformed into true centers of educational innovation and service, and vital community hubs that provide far more than just free books and materials. The Library is seeking an Office Associate I to provide quality customer service to our Library users at the Spuyten Duyvil Library. This position will be scheduled for 35 hours per week during public service hours. 
Responsibilities:
Reporting to the Office Associate III, the Office Associate I:

• Works as part of a team to provide public service and assist with outreach activities
• Assists with reserves, inventory, circulation and other related duties
• Provides assistance to patrons on the use of computers and other technology or software
• Prepares print and non-print library materials for circulation, involving some data entry at a PC
• Processes patron applications, including data entry, filing, and related tasks
• Inspects and sorts print and non-print materials
• Assists with creating and carrying out improvements to staff procedures and user experience of the Library
• Assists in the preparation of the monthly fees reports
• Assists in ordering supplies
• Assists in the supervision of Office Aides, Pages, and volunteers
• Assists in preparing weekly and daily schedules
• May take responsibility for the facility, staff, and operations in the absence of the Library Manager
• Performs related duties as required

Required Education, Experience & Skills

Required Education and Certifications 

• High school diploma or its equivalent

Required Experience

• Experience performing library circulation duties, including library card registration, collecting fines, and processing reserves
• Experience managing department financial activities, including collecting fees, depositing money, and preparing related reports
• Strong computer and other related technology skills, including MS Word, Excel, Powerpoint, Google applications, PC, Sierra ILS

Required Skills 

• Successfully demonstrated public service experience with the ability to work well with a diverse patronage
• Strong interpersonal, oral, and written communication skills
• Successfully demonstrated ability to work as part of a team
• Attention to detail
• Strong organization and planning skills, including the ability to perform multiple projects or tasks simultaneously
• Demonstrated interpersonal, oral, and written communication skills
• Strong commitment to public service and the ability to work well with a diverse patronage

Managerial/Supervisory Responsibilities: 

• May temporarily oversee the library in the absence of the Library Manager

Preferred Qualifications

• Proficiency with Envisionware and Sierra preferred
• Demonstrated knowledge of computer services including on-line searching and Library resources preferred
• Spanish language preferred

More...

Core Values
All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems 
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Public service Library

Physical Duties

• Lifting up to 15 lbs.
• Sitting and standing for periods of time
• Daily use of a computer

Physical Required?
No

Union/Non Union
Local 1930

FLSA Status
Non-Exempt

Schedule 

• 35 hours per week to be scheduled during regular Branch Hours
• Evenings and Saturdays required
• Schedule subject to change

This job description represents the types and levels of responsibilities that will be required of the position and shal