Administrative Assistant

Company Description

Canam Bridges designs, manufactures and installs steel bridges for major infrastructure contractors across North America. Canam Bridges is a member of Canam Group, which has over 3,500 employees and operates 12 plants in North America, as well as engineering offices in Canada, Romania, India and the Philippines.

Job Description

Perform various administrative functions for management. Functions involve the preparation of various reports, and the analysis of reports with recommended actions.

Operate phone system and greet visitors. Direct calls and visitors to destinations consistent with corporate mission, values and divisional financial objectives.  

Essential Functions:

• Operate telephone console to receive incoming calls for processing. If necessary, record name, time of call, nature of business and person called upon.
• Greet visitors and announce appointments. Help guest and visitors complete our pre-plant entry process.
• Notify the corresponding managers for delivery and pick ups.
• Distribute incoming mail.
• Upload and download drawings for estimating from internal emails and external websites managed by our customer and project owners.
• Document control for estimating and other departments. Keep bid documents up to date by checking for addendums and keeping the bidding list up to date.
• Support the bidding process by organizing quotes from vendors, so they can be reviewed by estimators and senior managers.
• Data entry.
• Log in and process courier deliveries.
• Assist departments by performing various administrative tasks as requested.
• Maintain a positive work atmosphere by behaving and communicating effectively with customers, co-workers, clients and supervisors.
• Maintain a professional business-like environment in the reception area.
• Compile data for and prepare a variety of reports for departments.
• Make travel arrangements.
• May be asked to attend some meetings, seminars, etc., possibly to take notes or furnish information.
• Create and maintain filing systems for company documents and archives files, correspondence and other records.
• Perform other job duties as assigned by Estimating, HR or Production Support.

Qualifications

• High school diploma or General Education Degree (GED).
• Receptionist experience and/or training; equivalent combination of education and experience.
• Ability to communicate and interact well with others both in person and on the telephone.
• Experience with computer software including Google Workspace, Microsoft Suite.
• Must have the ability to perform multitask functions.
• Ability to operate various types of office equipment: scanner, fax, copier, etc. 
• Good communications skills; verbal and written. 
• Must have the ability to work well under pressure while maintaining positive work behavior.

Additional Information

Work Environment
The following working environments are as follows, but not limited to:

• General office and constant exposure to computer display.

This is a safety-sensitive position 
A safety-sensitive position has been defined as one where the employee’s responsibilities impact the health and safety of themselves, coworkers and/or the public (in this case the end-user of our product). All production and production support positions fall into this category.  

Remuneration
We offer a competitive compensation and benefits package, as well as excellent opportunities for training and advancement.

Canam is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at lorri.boynton@canamgroupinc.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.