Executive Assistant, Remote

The Executive Assistant role performs a variety of administrative tasks, including scheduling appointments, compiling or preparing reports, booking travel, planning meetings, managing communications, supporting the Growth (Sales & Marketing) Executive Leadership team. The role facilitates the effectiveness of Aledade’s Growth Executive Team through collaboration with clients and colleagues in a fast-paced environment.
We are flexible with respect to geographic location, and the ideal candidate will be comfortable working remotely within the US (with a strong preference for candidates located in Eastern time zones).

Primary Duties

• Administrative Support: Provide administrative support, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats
• Calendar Management: Strategically manage calendars, including internal and external commitments; ensure that schedules and meeting governance are followed and respected to optimize schedules & meeting conflicts are proactively resolved
• Project Coordination and Reporting: Oversee and manage special projects, initiatives and reporting, ensuring timely completion and alignment with business objectives Maintain and monitor project timelines, deliverables, and milestones, providing regular updates to the executives
• Communication: Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc.
• Process Documentation and Improvement: Develop and maintain standard operating procedures (SOPs) and Process Improvements for administrative tasks and responsibilities

Minimum Qualifications

• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant
• Ability to work travel within the US up to 25%
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Preferred KSA's

• In-depth understanding of executive team operations
• Strategic and forward-thinking
• Ability to manage complex calendars and negotiate scheduling across multiple executives 
• Excellent verbal and written communication skills
• Strong organizational and time-management skills; attention to detail and problem-solving skills
• Hands on experience with Google Suite preferred
• Handle sensitive information with the highest level of confidentiality and discretion
• Ensure compliance with company policies and procedures, particularly regarding data privacy and security

Physical Requirements

• Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Who We Are:Aledade, a public benefit corporation, exists to empower the most transformational part of our health care landscape - independent primary care. We were founded in 2014, and since then, we've become the largest network of independent primary care in the country - helping practices, health centers and clinics deliver better care to their patients and thrive in value-based care. Additionally, by creating value-based contracts across a wide variety of payers, we aim to flip the script on the traditional fee-for-service model. Our work strengthens continuity of care, aligns incentives, and ensures primary care physicians are paid for what they do best - keeping patients healthy. If you want to help create a health care system that is good for patients, good for practices and good for society - and if you're eager to join a collaborative, inclusive and remote-first culture - you've come to the right place.
What Does This Mean for You?At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work - and who are all united by a shared passion for public health and a commitment to the Aledade mission.
In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:Flexible work schedules and the ability to work remotely are available for many rolesHealth, dental and vision insurance paid up to 80% for employees, dependents, and domestic partners Robust time off plan 21 days of PTO in your fir