Administrative Asst. of Counseling & Psychological Svs

Job DetailsJob Location: Jersey City, NJ 07306Position Type: Full TimeSalary Range: $21.67 - $23.62 HourlyAbout Saint Peter’s University

Saint Peter’s is one of 27 Jesuit colleges and universities in the United States. Established in 1872, the University blends a unique learning experience shaped by rigorous academics, internships that provide real-world experience, community service, and a genuine, caring community that supports alumni long after graduation. Saint Peter’s offers more than 50 undergraduate majors as well as master’s level and doctorate program.

Job Summary:

Middle-level administrative position is a combination of clerical/office and clinically-related job responsibilities. Secretarial/office manager work of considerable difficulty, involving independent judgment, securing confidential information, and awareness and sensitivity of mental health issues. Performs general office functions and administrative work as required. Use of Windows Office (Excel, Access, Power Point), Google Docs, Titanium EMR, TMH (tele-mental health) platform, and Colleague.

Job Description:



Performs secretarial and clerical duties of a complex and demanding nature.


Schedules client appointments


Organizes and coordinates office functions and activity, including maintenance requests and IT needs.


Maintains and retrieves essential records and files.


Prepares and maintains CAPS’s Electronic Medical Record (Titanium)


Prepares statistical data from Titanium and CAPS tracking spreadsheets for department reports.


As required gives suitable assignments and instructions to work study staff and supervise the performance of their work.


Composes and types routine correspondence.


Collaborates on CAPS activities and multi-departmental events.


Helps prepare and compile results of CAPS surveys.


Manages department’s budget including maintaining financial records of all expenditures, orders supplies, processes purchase requests.


Prepares fliers, posters, electronic messages and email announcements for CAPS events and activities.


Tracks student inquiries, follow up, and outcomes


Determination of eligibility for all students seeking services


Timely follow up on all student inquiries via email and/or phone call


Performs Registration appointments, and screening for risk, in-person and via TMH


Reviews treatment documents with students and obtains informed consent


Performs check-in services with clients arriving for appointments both in-person and TMH, updates demographic information as necessary and determines continued eligibility for services.


Serves as liaison between clinician and emergency services when clients are in crisis


Participates in collaborative programs with campus partners


Actively involved with the University committees as assigned.


Performs related duties as requested.



Hourly Range: $21.97 - $23.62

Benefits: 

Along with a competitive salary, we provide a robust benefits package to support your health and future goals.

Key Benefits Include:



Paid Time Off: Paid holidays, personal days, vacation, and sick leave


Health Coverage: Health insurance, dental insurance, and vision discount plan


Life Insurance: Employer-provided life insurance


Life & Disability Insurance: Voluntary life and voluntary disability coverage


Retirement Savings: 401(k) plan with Roth and Traditional options


Tuition Remission: An attractive tuition remission policy for employees and their dependents


Additional Perks: Employee Assistance Program (EAP), Voluntary Legal plan, FSA and more



The well-being of our employees is a priority for our University, and we are committed to promoting your success and well-being.
QualificationsQualification Standards:

Ability to type at least 50-70 wpm as demonstrated on an employment test and without noticeable error. Three to five years of office management experience with a thorough working knowledge of office routines and procedures; supervisory experience a plus. Windows Office and Google Doc skills required. Knowledge of Titanium or other similar EMR database, and TMH platform. Budgets and purchasing experience necessary. Data collection and reporting experience required. Demonstrated knowledge and awareness of mental health issues, and engaging and connecting with others.

Education: 

HS degree necessary – college preferred.

Experience: 

Three to five years secretarial experience serving in a managerial position with a thorough working knowledge of office routines and procedures, with some supervisory experience. One to three years’ experience in a medical or mental health environment.

Physical Requirements:

Occasional lifting and transporting of moderately heavy boxes to various locations on campus.