Payroll Coordinator

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Job Title:

Payroll Coordinator

Job Family:

Administrative Support

Full-Time/Part-Time:

Full time

Compensation Grade:

6H

Pay Type:

Hourly

Department:

Budget & Resource Management

Job Summary:

The Payroll Coordinator is an integral part of Furman University’s Finance and Administration Division and is responsible for certain aspects of the University’s payroll function. The Payroll Coordinator supports the University’s mission by ensuring payroll for University bi-weekly employee pay groups is processed accurately, timely and in compliance with all applicable rules and regulations.

Job Description:

Responsibilities:

Payroll

Maintains ownership of the payroll process for two pay groups: Bi-weekly hourly staff and Bi-weekly student

• Processes pay calculations for current and retro periods using Workday
• Performs audits of pay results for missing payment and tax elections and works independently to research and resolve any discrepancies
• Audits payroll/employee data as entered in Workday by Human Resources, Student Employment and department supervisors and researches and resolves audit flags for current and prior periods
• Receives and distributes checks as needed
• Reviews timesheets for accuracy and uses independent judgement to research and resolve any discrepancies
• Sets up, monitors and prepares bi-weekly payments for payroll withholding items such as garnishments, child support orders, contributions to charitable organizations
• Maintains ownership of the annual graduate tuition and personal use of auto taxable benefit process and enters payroll inputs for taxable amounts

• Monitors outstanding payroll checks and issues replacements as necessary
• Serves as primary point of contact for hourly employees and student workers with payroll questions or concerns and works independently to resolve such items
• Works with Human Resources to interpret policy changes and implement changes to payroll and time system
• Works closely with department supervisors across campus to research and resolve discrepancies in timesheets and other payroll inputs for the bi-weekly staff and bi-weekly student pay groups.
• Assists with the preparation and maintaining of training materials for employees and supervisors on timesheet procedures, mobile app usage, and understanding their earnings statements in coordination with Human Resources
• Provides support to other functions in Finance and Administration through analysis of payroll data and assists with special projects and ad hoc reporting as needed
• Prepares and communicates monthly payroll calendars with dates and deadlines for salary, bi-weekly staff and bi-weekly student pay groups.
• Assists Payroll Manager with annual 1042-S filing for international employees and students and maintaining database within the Sprintax software.
• Submits monthly United Way payments for employee withholdings.
• Completes various health insurance ledger account reconciliations on a monthly basis and works with Human Resources to resolve any discrepancies.

Retirement Plan

Supports the University’s 403(b) retirement plans

• Prepares retirement reconciliation and contribution remittance for each Bi-weekly staff pay perio