Facilities Administrative Coordinator (Administrative Support Coordinator, Level II)

This position is only open to Sonoma State University Employees

Application Process

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Monday, October 21, 2024.

In your cover letter, please include what interests you in this position and why Facilities Management.

Please review the position description listed above for full scope of responsibilities and qualifications. Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.

Job Summary

As a Facilities Administrative Coordinator, you will serve as the primary resource for the department  and be responsible for initiating and coordinating a variety of administrative duties in support of the Facilities Department to ensure smooth and efficient office operations:

• Forward facing customer service of maintenance requests; record-keeping and tracking, updating information, billing
• Apply operational and procedural matters and make recommendations to the Leadership Team
• Coordinate and track department programs such as uniforms, personal protective equipment (PPE), professional developing/trainings, work devices (tablets, phones, laptops, computers)
• Interact with a diverse workforce and all levels of the campus community
• Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through initiation, execution, coordination, implementation and evaluation.

The office environment is dynamic, fast-paced, collaborative, and team oriented. The department is a customer driven operations that serves the campus – we strive to maintain a clean, safe environment where our campus members can live, thrive, learn, gather, explore aspire, work compete, play, celebrate, create, excel, achieve, and dream.

Key Qualifications

This position requires:

• High school degree or technical/vocational program degree, and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs
• Intermediate knowledge and experience with database systems
• Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel, PowerPoint)

Preferred qualifications:

• Experience working in a Facilities management environment and/or a university setting
• Knowledge of Google Suite, computerized work control system, Smartsheet and PeopleSoft
• Bilingual (Spanish)

Salary and Benefits

Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 to $4,260 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. 

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required