Executive Assistant

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Closing Date:

Type of Position:

Professional Staff - Operations

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

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For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

Admin

Department's Website:

Summary of Job Duties:

The University of Arkansas Division of Agriculture (UADA) is seeking an organized, experienced individual to serve as Executive Assistant to the Director of the Arkansas Agricultural Experiment Station (AAES), the research arm of the Division of Agriculture. The position is located in Fayetteville, Arkansas, at the Milo J. Shult Agricultural Research and Extension Center. The position reports to the Director of the Arkansas Agricultural Experiment Station /Senior Associate Vice President for Agriculture-Research.
We seek a detail-oriented experienced individual with excellent decision-making skills who works well independently under deadlines, follows through on projects, has excellent verbal and written communication skills, is adept at problem solving and has cultural competency. Successful candidates will have strong computer skills and be willing to learn new software as it is implemented.
The executive assistant will oversee the operation of the Director’s office, maintaining confidentiality and professionalism, while ensuring that all Division of Agriculture, University of Arkansas System and University of Arkansas, Fayetteville, policies are followed. Duties include managing the director’s calendar, scheduling meetings, many with multiple groups of people, planning travel, submitting expense reports, processing requests for the director’s signature, facilitating required reporting for the Division of Agriculture and the Agricultural Experiment Station, and determining how to handle all issues that arise.
As executive assistant to the Director of the Arkansas Agricultural Experiment Station, this position collaborates with the executive assistants to the Dean of the Dale Bumpers College of Agricultural, Food and Life Sciences and the Director of the Cooperative Extension Service in Little Rock. The three executive assistants are responsible for scheduling joint meetings and facilitating and steering joint processes on behalf of the Senior Associate Vice Presidents for Research, Academic Programs and Extension, such as promotion and tenure, annual faculty evaluations, annual unit head evaluations, annual budget meetings, Division and AES awards and the annual awards luncheon. The three SAVP executive assistants work collaboratively with the department assistants/ administrative managers to ensure clear communication, discus