Administrative Assistant II, Hospitalist Partners, Hybrid

ChristianaCare's Hospitalist Partners in Newark is looking for a self-sufficient, detail-oriented and adaptable Administrative Assistant II with strong organizational skills who can work independently and is task-oriented.

ChristianaCare Hospitalist Partners is located at  4755 Ogletown-Stanton Road,
Suite 8E00 Newark, DE 19718  and specializes in the care of hospitalized patients serving our patients 24 hours a day. The doctors of ChristianaCare Hospitalist Partners work closely with our primary-care physician and offer a variety of resources from the ChristianaCare to meet our patients' medical needs.

Hospitalist Partners | ChristianaCare

The Administrative Assistant II serves as a key team member who works collaboratively to provide administrative and operational support to approximately 200 ChristianaCare Hospitalist Partners (CCHP).

Work Schedule:

• Mondays to Fridays: Day Shift

• Hybrid schedule with remote options available

• Flexibility to work every other weekend and occasional holidays.

• Flexibility to work early morning hours, starting at 4:00am, on assigned list days.

Why You’ll Love Working at ChristianaCare

• Comprehensive, First‑Day Health Coverage:
  Comprehensive first‑day coverage, including medical, dental, vision, and life insurance. Caregivers earning under $50,000 pay $0 in paycheck premiums for medical and prescription coverage. Enjoy low deductibles, plus $0 copays for unlimited primary care (in‑office or virtual) with ChristianaCare providers and unlimited urgent care visits at GoHealth facilities.

• Generous Paid Time Off
  Enjoy 32 days of PTO each year, including 7 major holidays, with options to roll over or cash out unused time.

• Tuition Reimbursement for Career Growth
  Advance your education with up to $5,250 per year in tuition reimbursement.

• Grow Your Family with Confidence
  We’re here to support every step of your journey to parenthood—whatever that looks like for you. From advanced fertility care through Progyny to free maternity education and support, plus up to $5,000 in adoption assistance, our benefits are designed to help you build your family with confidence and care.

• Paid Parental Leave
  Receive 12 weeks of paid parental leave to support your growing family, after one year of service.

• Retirement Planning & Financial Well-Being
  Access two retirement plans, including a 403(b) with up to a 50% match and a company-funded contribution of 3%–5% based on service. Plus, take advantage of free financial coaching, counseling, and budgeting support.

Duties / Responsibilities;

• Assign all patients on the Hospitalist service to a provider prior to their scheduled shift via the EMR based on the established algorithm. Utilize the verification process to confirm that all patients are accounted for. Review the records for all non-cohorted patients to ensure that details related to discharge readiness were added and reach out to assigned providers to complete if missing.

• Maintain calendar/schedule for CCHP clinical leaders at all campuses, including the Medical Director and provide additional administrative support as needed.

• Track and submit invoices through Workday for your assigned provider.

• Follow up on all patient related inquiries from other practices, departments, or vendors (by mail, fax, email).

• Assists with entering and verifying provider payroll in Kronos, including tracking moonlighting shifts and admitting incentives received via email.

• Assist with scheduling and creating interview itineraries for all incoming new hires.

• Assist with the credentialing process for all new providers.

• Coordinate with the Medical-Dental Staff Office and assist in keeping certifications, credentialing, and personnel files up to date.

Position Qualifications:

• High school graduate or equivalent required

• Minimum of two years’ work experience in healthcare required, preferably in an acute care setting