Accounts Receivable Specialist

Job DetailsJob Location: Paola Kansas - Paola, KS 66071Position Type: Full TimeJob Shift: DayJob Category: AccountingAre you passionate about supporting children and families through meaningful work? Are you an organized, detail-oriented problem solver who thrives in a collaborative team environment?

If yes, Lakemary is seeking a Accounts Receivable (AR) Specialist this position is responsible for accurately recording and maintaining all receivables, including billing, posting, and collections for non-medical revenue. This position also manages the receipt, recording, and deposit of incoming cash and checks, and serves as custodian for assigned petty cash funds. The AR Specialist ensures adherence to internal control procedures, supports monthly reconciliations, and provides documentation for audit and compliance purposes. This role directly supports organizational cash flow management, financial accuracy, and customer service excellence. 

Essential Duties & Responsibilities 

Accounts Receivable & Billing 

Post claim summaries from the Medical Claims Specialist into the general ledger. 
Process and record all non-medical billings, including contract and service invoices. 
Reconcile the AR subledger to the general ledger monthly and resolve discrepancies. 
Monitor AR aging reports and identify overdue accounts. 
Prepare monthly delinquent account notices for review and signature by the Accounting Operations Manager. 
Collaborate with departments and the Director of Finance to resolve billing or payer discrepancies. 

Cash Receipts & Deposits 

Match incoming checks and cash to related billing and prepare deposit slips. 
Deposit funds promptly via deposit scanner or approved banking method. 
Maintain accurate records of deposits and reconcile receipts to billing reports. 
Ensure compliance with internal control procedures for handling, logging, and depositing cash/checks. 
Coordinate with the receptionist to verify daily check logs and follow up on discrepancies. 

Petty Cash & Small Cash Funds 

Serve as custodian for assigned petty cash or small cash funds. 
Issue petty cash reimbursements in accordance with policy and maintain supporting documentation. 
Safeguard cash on hand and ensure funds are reconciled and replenished as needed. 
Provide reconciliation documentation to the Accounting Associate for independent review and the Accounting Operations Manager for oversight. 

Documentation & Audit Support 

Maintain detailed and organized documentation of all receivables, deposits, and petty cash transactions. 
Prepare and submit supporting schedules for month-end close and annual audit. 
Assist in implementing and maintaining effective internal controls and audit recommendations. 

Collaboration & Continuous Improvement 

Support Finance team initiatives to streamline receivables and cash management workflows. 
Participate in cross-training and provide backup support as needed within the Accounting Operations team. 
Communicate effectively with internal departments and external clients to resolve billing or payment issues. 

Qualifications 

Minimum 2 years of accounts receivable or general accounting experience preferred. 
Nonprofit or healthcare billing experience preferred. 
Proficiency with accounting software and Microsoft Office (Excel, Word). 

Knowledge, Skills, and Abilities 

Strong attention to detail and accuracy in transaction recording. 
Understanding of internal controls and segregation of duties for cash handling. 
Ability to manage multiple priorities and meet deadlines. 
Excellent written and verbal communication skills. 
High level of integrity and discretion when handling cash and confidential information. 
Team-oriented with a commitment to continuous improvement. 

Other Job Details:

Day hours:8am-4:30pm Monday through Friday

Lakemary provides competitive compensation and benefit package including medical, dental, vision, and life insurance plans; paid time off; and a 401(k)-retirement plan

Special Considerations:

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. EEO

Diversity, Equity, and Inclusion (DEI) Statement:

For the last 50 years we have been working to create workplaces that reflect the communities we serve and a place where everyone feels empowered to bring their full, authentic selves to work. We embrace this from our mission.
Qualifications