Part-Time File Management Associate

Company Description

Are you a high-performer who wants to contribute to a mission-driven and values-based organization? If you are motivated by doing impactful work and making a difference in people’s lives, then the Indiana University Foundation (IUF) is the place for you. At the IUF, we believe in making the dream of higher education attainable, providing support for life-changing research, and preparing the next generation of leaders.

As a trailblazer among our peers, we provide fundraising leadership and endowment stewardship to support needs and initiatives across all of Indiana University’s campuses. As part of our team, you will help make IU donor’s dreams last forever.

At the IUF we work hard, celebrate achievements, and foster an environment where everyone’s contributions matter. We are nimble and innovative, and we want you to bring your ideas and energy to join forces with some of the best talent in our industry.

In addition to being part of a meaningful mission as an IUF employee, you’ll find there are many ways to connect and collaborate. Our diversity, equity, and inclusion initiatives ensure that our colleagues are celebrated for who they are and have a voice. Our FUNdation (see what we did there?) Committee helps us connect and unwind with food truck lunches, holiday gatherings, costume contests, free snacks, IU spirit-wear Fridays, and spontaneous gestures that surprise and delight. Our Wellness Committee ensures that the health and well-being of our employees is top of mind, offering yoga, a lunchtime walking group, meditation breaks, the Headspace app, and topical workshops. We encourage community leadership and service and make space for our staff to pursue their passions. Our total rewards philosophy ensures that we support employees financially, emotionally, and in their career growth. If the IUF sounds like a fit for you, we invite you to join us today.

Job Description

We are seeking a detail-oriented and organized File Management Assistant to join our team on a temporary hourly basis. The primary responsibility of this role is to assess and manage old files, determining whether they should be scanned into our document management system, or securely shredded. The duration of the project is expected to be at least six months, depending on need. If you are detail-oriented, have a strong sense of organization, and are excited to contribute to our document management project, apply today!

Key Responsibilities:

• Review and analyze documents in IUF file storage.
• Determine if documents have been previously uploaded and indexed.
• Identify files that require scanning and indexing into the OnBase document management system.
• Securely shred files that have been successfully scanned and indexed.
• Conduct research when necessary to locate account numbers.
• Assist in maintaining a well-organized document retention system.
• Support ongoing projects in collaboration with other Administration team members as needed. 

Qualifications

Knowledge, Skills, and Abilities

• Strong attention to detail is essential for accurately assessing and handling files.
• Ability to work independently and efficiently, showing self-motivation and dedication to the task.
• Comfortable working with physical documents and able to handle confidential and sensitive information.
• Excellent organizational and time-management skills.

Education and Experience

• High School Diploma or Equivalent
•  Basic proficiency and familiarity with basic computer programs such as Microsoft suite, and the ability to learn new software.
  • Familiarity with OnBase is a bonus, though training will be provided for the role as well.

Additional Information

Apply Now!

Starting hourly wage is $16/hr. Screening will begin immediately for qualified applicants. A cover letter highlighting your interest in the organization, and your skills and experiences related to the position is recommended for your application to be considered.

The IUF is committed to providing a safe, respectful and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.