Budget/Accounting Analyst. Pod 3 Basic Science Research

Job Description Basic Science Research Administrative POD3 is a group of professionals who provide administrative support to the following departments and centers: Molecular Physiology & Biophysics, Pharmacology, Warren Center for Neuroscience Drug Discovery, the Vanderbilt Brain Institute, the Center of Quantitative Systems Biology, the Center for Applied AI in Protein Dynamics, and the Vanderbilt Center for Addiction Research. POD3 is comprised of three teams, each with expertise focused in one of the following areas: pre-award, post-award, and procurement.
  Duties and Responsibilities
 

Work as the Financial Unit Manager (FUM) for departments in Pod-3. Review/approve all requisitions, expense reports and spending against specific funding sources.
Research committed costs and take the necessary steps to clear if necessary.
Field, assign as needed and work with faculty to prepare expense reports, making sure to comply with all business and travel policies and regulations. Be primary point of contact for One Cards, help with expense reports, sends out reminders to faculty. Monitor reports for Central Administration and take appropriate action.
Expense delegate for several faculty members to assist in the preparation of travel reimbursement.
Purchase order and invoice reconciliation
Guest Travel Coordinator designation in order to book travel and conference registrations as needed for designated individuals to potentially include guests and non-VU employees. Prepare expense reports following travel bookings for guest speakers. Stay up to date on all Travel and One Card policy and regulatory issues.
Serve as POD subject matter expert for procurement, travel, and One-Card.
Serve as backup Procurement Requester for faculty members in various labs as needed; place orders for equipment, lab supplies and other items as needed to sustain research and administrative functions.
Must be able to research and analyze budget information to determine if costs are appropriate to funding sources.

Qualifications

A Bachelor’s or Associates Degree is preferred.
Experience and Skills:
Skill in organizing resources and establishing priorities is strongly preferred
Vanderbilt experience is preferred
Excellent Microsoft Suite skills with advanced skills in Excel are necessary.
Must have strong communication skills

 

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

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Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.