Senior Disbursements Specialist Accounts Payable

Under direct supervision, verifies and processes invoices and check requests for payment on a computerized system in a timely and accurate manner. Works with vendors, purchasing, and appropriate GBMC Healthcare, Inc. personnel in researching inquiries and problem resolution.

Education

Associate’s degree in related field or equivalent years of experience

Experience

3 years progressive experience in Accounts Payable functions

Skills

• Knowledge of basic accounting laws and IRS regulations as applicable to the Accounts Payable function
• Skill in oral and written communication with an emphasis on customer service
• Skill in data entry and data analysis
• Skill in performing noncomplex arithmetic calculations
• Ability to investigate complex Accounts Payable problems
• Ability to perform complex and detailed Accounts Payable related work with accuracy and speed
• Ability to explain policies and procedures
• Ability to effectively train individuals and coordinate work of others

Principal Duties and Responsibilities

• Processes Accounts Payable payments ensuring accuracy of correct payment per GBMC Healthcare/Gilchrist Hospice Care polices ensuring proper supporting documentation is provided and appropriate account(s) charged.
• Processes Vendor Set-Up, W-9 and Sales Tax Exemption requests.
• Processes vendor Purchase Order and Non-Purchase Order invoices for payment by reviewing invoices received and matching invoices with hospital purchase order and ensuring proper supporting documentation. 
• Processes special checks, as requested, by obtaining necessary supporting documentation, charging appropriate account(s) and updating various accounting records and controls.
• Gathers information and reconciles non-complex differences between invoices and purchase orders by maintaining contact with Purchasing, various GBMC Healthcare, Inc. department personnel, and vendors.
• Maintains and files accounts payable records, performs miscellaneous typing, balances routine statements, and performs other related duties.
• Performs regular system audits to ensure proper and accurate payments.
• Responds to various inquiries from staff, auditors and vendors including short, duplicate or late payments. 
• Researches complex Accounts Payable issues.  Keeps abreast of complex issues and IRS regulations.
• Assists in ensuring that scheduled Accounts Payable tasks are performed.
• Processes payments via credit card (e-Payables), ACH (American Express), EFT and system check.
• Leads/performs reconciliations of Accounts Payable for the MA540, RNI, 251AP, Vendor Audit, Duplicate Payment Audit and Bank Recs.
• Administer e-Payables and P-Card Programs.
• Provide training.
• Review/resolve outstanding e-Payables and upload P-Card payment.
• Complete month end close process for Accounts Payable.
• Reviews payments to vendors to identify 1099 recipient and reportable amounts.
• Reconciles, processes and files 1099s.
• Acts as lead resource to Accounts Payable and Manager, e-payables and P-Card training.
• Assists in orienting and training Accounts Payable staff.
• Assists in review, development and adherence to Accounts Payable policies and procedures.
• Responsible for oversight of Accounts Payable functions in absence of Disbursements Manager.

All roles must demonstrate GBMC Values:

Respect

I will treat everyone with courtesy. I will foster a healing environment.

• Treats others with fairness, kindness, and respect for personal dignity and privacy
• Listens and responds appropriately to others’ needs, feelings, and capabilities

Excellence

I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.

• Meets and/or exceeds customer expectations
• Actively pursues learning and self-development
• Pays attention to detail; follows through

Accountability

I will be professional in the way I act, look and speak. I will take ownership to solve problems.

• Sets a positive, professional example for others
• Takes ownership of problems and does what is needed to solve them
• Appropriately plans and utilizes required resources for various job duties
• Reports to work regularly and on time

Teamwork

I will be engaged and collaborative. I will keep people informed.

• Works cooperatively and collaboratively with others for the success of the team
• Addresses and resolves conflict in a positive way
• Seeks out the idea