Administrative Assistant - Marketing Dept.

Title:    

Administrative Assistant - Marketing Department    

Employment Type:    

Full-Time / Permanent / Onsite    

Location:    

Orlando, FL    

Who we are    

Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa and Tucson.    

What you’ll do    

• Provide administrative support to the Director of Marketing, overseeing day-to-day coordination of digital advertising campaigns for new home communities
• Manage and update company and third-party website content, MLS listings, and SEO campaigns, ensuring accurate and timely information dissemination
• Assist an ad agency with the coordination and execution of emails to the community and purchased contact lists, ensuring effective communication strategies
• Fulfill requests for special collateral and flyers, ensuring consistency and adherence to branding guidelines
• Maintain and organize the ordering and asset library of completed home photography, as well as manage the procurement and staging of home furniture
• Coordinate and oversee the activities of cleaners and landscapers for spec homes, ensuring that properties are prepared for sale, meeting high standards of presentation and readiness for prospective buyers
• Stay abreast of new software and technologies, supporting and learning new tools as needed for efficient workflow
• Assist with the coordination of both on-site and off-site special events or projects, occasionally requiring weekend and evening availability
• Process invoices, performing tasks such as coding, matching, and verifying payment amounts to ensure accurate financial transactions
• Additional duties to be discussed

What you bring    

• High School degree or GED required, preferably an Associate’s and/or Bachelor’s degree
• 1-2 years’ experience in an Administrative/Coordinator type role in a business environment, preferably with an advertising or public relations firm
• Should be able to perform basic website content updates
• Proficiency in Microsoft Office Suite, with strong Excel and PowerPoint. Ideal candidate will have some familiarity with Adobe Publisher, InDesign or Sitecore
• Familiarity with the Google advertising and social media advertising platforms such as Facebook
• Extremely well-organized, flexible, ability to prioritize workloads, and meet deadlines
• Excellent written and oral communication, with some copywriting a plus
• Experience designing and blasting email marketing campaigns preferred
• Available to travel to sites and other communities within the local market
• Genuine desire to provide excellent customer service upon interaction with Homeowners
• Ideal candidates will be self-motivated, creative, detail oriented with solid organizational, time management and follow up skills, and be personable with a can-do attitude
• Demonstrate the ability to lift up to 50 lbs for tasks that require physical strength

Bonus points    

• Experience in the Adobe Suite software package preferred

Be yourself. We want it that way.    

At Mattamy Homes, we’re passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.     

Our competitive compensation and full-time employee benefits package includes:    

• 3 weeks of company paid vacation + 1 week of company