Clinical Service Specialist, Per Diem - Aurora, CO

VIVO Infusion - Clinical Service Specialist

Aurora, CO

We are seeking a motivated and detail-oriented Clinical Service Specialist to join our highly skilled Infusion team in Aurora, CO. This role requires a strong healthcare administrative background, with expertise in scheduling, authorizations, and benefits verification. The ideal candidate will be self-driven, able to work independently, and possess excellent communication skills.

The individual in this role will be responsible for ensuring smooth clinical operations, managing patient schedules, supporting our medical staff, verifying insurance benefits, and securing necessary authorizations for treatments.

If you thrive in a fast-paced environment, are a proactive problem-solver, and have a passion for helping others, this position offers the chance to be part of a supportive and growing team. Join us in making a positive impact on your community while contributing to Vivo Infusion's mission of providing the ultimate patient experience in a comfortable, professional, and empathetic environment.

Compensation:

• Pay Range: $22.00 -$24.00/hr

Benefits:

• 401K with Match up to 4%

Employment Type, Schedule, FLSA Status:

• Per Diem; ~10 hours/week
• Position Schedule:
  • Monday & Friday's | 8:00am-4:00pm & 8:00am-12:00p
• Non-Exempt
• Rare travel to other clinic for cross coverage, as needed

Reports to: Clinical Operations Manager

Location:

• 1402 S Parker Rd Ste A-104, Denver, CO 80231

Cross Coverage Location:

• 198 Union BLVD, STE 100, Lakewood, CO 80228

Primary duties and responsibilities:

• Manages and supports all front-end operations of the infusion center, including answering phone calls, greeting patients, maintaining a clean and organized environment, processing payments, collecting documentation, accepting deliveries, and overseeing the handling of incoming mail.
• Proactively reviews patient cancellations and reschedules treatments to ensure the treatment plan is followed. Communicates any changes to the Clinical Operations Manager and nursing staff as needed. Additionally, calls to remind patients of their upcoming appointments.
• Oversees and ensures efficient turnover of exam rooms to include disinfecting and stocking supplies.
• Obtain, prepare, and submit ordered patient lab specimen as directed.
• Receives deliveries, collects invoices, reviews for accuracy and consistency, connects with the Clinic Manager to authorize payment, and then sends to Vivo Accounts Payable team.
• Schedules patients for follow-up infusion treatments working closely with the Patient Care Navigator team to assist and coordinate.
• Collaborates with referring providers to obtain and file medical records, ensuring all relevant documents are available for the medical team’s review. Maintains efficiency and accuracy while adhering to HIPAA guidelines in handling patient records and documents.
• Proficient in using information systems, maintaining statistical records, and preparing reports as requested by the Clinic Manager.
• Utilizing Electronic Medical Record (EMR) to check in medication deliveries.
• Assists with clinical inventory management in collaboration with the Clinical Operations Manager.
• Fosters positive and collaborative relationships with professional staff, co-workers, referring physician offices, ancillary departments, and external agencies.

Qualifications:

• High School graduate or equivalent required.
• 6 months of clinical experience, preferred.
• Phlebotomy and lab processing skills, preferred.
• Medical Assistant Certification or Medical Office experience, preferred.
• 1 year working with insurance authorizations, benefits verifications, and billing, preferred.
• Active CPR/BLS prior to starting work, required.
• Demonstrates intermediate typing skills (50+ wpm), computer literacy with MS Office (Excel, Word, PowerPoint), and proficiency in office equipment and information systems, including billing databases.
• Potential travel to other local Vivo clinics to provide administrative support for cross coverage.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and ability needed. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.