Data & Compliance Specialist

Location: Maine, USA,None,None

Department of Health and Human Services (DHHS)

Management Analyst II

Opening Date: April 4, 2025        

Closing Date: April 17, 2025

Job Class Code: 0393

Grade: 24 (Pro/Tech)

Salary: $54,433.60 - $76,336 per year*

*This is inclusive of a 5.33% recruitment and retention stipend.

Position Number: 02021-2503

Location: Augusta, Portland, or Caribou, Maine

This is a full-time position that can be located in Augusta, Caribou, or Portland and allows for partial teleworking (up to 3 days per week) with management approval. 

Job Duties:  
This full-time position works with a dedicated team of professionals to ensure or improve the health, safety and welfare of older adults and adults with disabilities by monitoring program compliance with evolving federal statues, program rules, and other criteria. This position is responsible for collaborating with program managers, program administrators, supervisors, contracted agencies, and others in carrying out the assigned duties. This position may require travel to service provider locations to complete on-site quality assurance and compliance monitoring activities. This position reports directly to the Quality Assurance Manager. 

Major Duties Include:
•    Conduct a range of monitoring and surveillance activities to determine the Department’s compliance with Home and Community Based Services (HCBS) requirements, particularly to determine the rate of compliance with performance measures detailed in each of the HCBS programs.
•    Plan and conduct program reviews in accordance with established processes and protocols, which include interfacing with community HCBS providers and/or agencies.
•    Collect, review, and assess data from OADS data systems, community providers, and other sources as needed, to determine compliance with program requirements.
•    Conduct data monitoring activities related to sustaining corrective action that was implemented due to federal audit findings and monitor compliance with the Reportable Events System rule (14-197 Chapter 12).
•    Work cooperatively with a variety of stakeholders, including community-based providers, OADS staff, other DHHS and State offices, and other external entities. 
•    Use MS Excel and other electronic tools (e.g., PowerBI) to accurately record and summarize data. 
•    Stay current on HCBS waiver renewals, performance measures, and reporting requirements. 
•    Provide accurate and timely responses to data requests and other data projects. 
•    Participate in initiatives as assigned to support the Department’s and Office’s goals and objectives.
•    Provide excellent customer service in conducting all work. 
•    Participate in meetings as assigned.

Minimum Qualifications:

To qualify, you must have eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

Preference will be given to applicants with a bachelor’s degree in social services or a related field, experience in conducting program compliance work, and experience with quality assurance and quality improvement development of services for older adults and persons with disabilities.

Please tell us about your experience in the following areas in your cover letter:
1)    Knowledge of Medicaid programs or other related healthcare services and the ability to determine compliance with service delivery requirements (e.g., performance measures, quality monitoring, and/or other accreditation activities).
2)    A demonstrated ability to obtain, review, aggregate and report on data.
3)    A history of utilizing Microsoft programs, particularly Excel, Sharepoint, PowerBI, Outlook and Teams.

Thinking about applying?

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Agency information: 

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorde