Senior Administrative Coordinator – UAS Facilities, Manpower, Operations, and Program Support

Overview

The Senior Administrative Coordinator will provide high-level administrative and operational support for the Uncrewed Aircraft Systems (UAS) lifecycle, focusing on facilities and infrastructure, manpower planning, operations management, and program support. This role requires a professional with strong organizational, communication, and multitasking skills to ensure seamless coordination of administrative tasks and program activities. ​ The Senior Administrative Coordinator will work closely with government stakeholders and cross-functional teams to support mission objectives and maintain compliance with regulatory requirements.

Responsibilities

Facilities and Infrastructure: ​

• Facility Planning: Identify, plan, and develop documentation required to acquire facilities for training, maintenance, and storage to maximize system operation and logistics support effectiveness. ​
• Infrastructure Analysis: Assess requirements for permanent and semi-permanent real property assets and infrastructure, including environmental, security, and space needs. ​
• Facility Acquisition: Prepare plans for acquiring facilities to enable responsive support across the UAS fleet. ​

Manpower and Personnel: ​

• Personnel Planning: Assist in identifying, planning, and resourcing personnel with the grades and skills required to operate and maintain UAS systems effectively throughout their lifecycle. ​
• Documentation Development: Support the development, implementation, and maintenance of manpower-related program documentation, including the Manpower Estimate Report (MER) and Manpower Requirements Criteria (MARC). ​

Operations Management: ​

• Task Management: Develop and maintain task schedules, action item lists, and presentation materials; update leadership on risks and issues with mitigation recommendations. ​
• Strategic Communications: Assist in managing media relations, public affairs, and the public release of documentation, videos, and photographs for the UAS Project Office. ​
• Facilities Management: Support space design and utilization, movement/relocation management, and employee space use within the Government facility. ​

Administrative Support: ​

• General Administrative Support: Provide clerical and administrative support, including file management, word processing, scheduling, database maintenance, document preparation, and correspondence. ​
• Travel Coordination: Create travel documentation, update travel status, and make arrangements for meetings and conferences. ​
• Timekeeping Support: Collect and input data for timekeeping purposes, providing analysis and recommendations. ​

Program Support: ​

• Employee Coordination: Manage cradle-to-grave administration for employee in-processing and out-processing, including conducting orientation for new hires and maintaining employee records. ​
• HR Liaison: Act as a liaison between the UAS Project Office and higher HQ Human Resource (HR) staff to ensure HR matters are coordinated for completion. ​
• Policy and Procedure Maintenance: Maintain and update policies and procedures to ensure compliance and efficient systems. ​
• Telework Program Coordination: Serve as the Project Office’s Telework Program Coordinator, ensuring compliance with customer Telework Policy and maintaining telework agreements. ​

Qualifications

Required:

 

• Education:
• Bachelor’s degree in business, management, or a related discipline.
• In lieu of a degree: 6 years of relevant experience.
• Experience:
• Minimum of 3 years of experience gained after obtaining a bachelor’s degree.
• Expertise in administrative support, facilities management, manpower planning, and operations coordination.
• Technical Skills:
• Proficiency in Microsoft Office Suite and database management tools.
• Security Clearance: ​
• Active SECRET clearance required. ​

Work Location:

• Primary: Redstone Arsenal, Alabama. ​
• Secondary: Authorized virtual work location per customer Telework Policy. ​ Temporary Duty (TDY) may be required at other locations. ​