APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Office of the President is seeking a professional, confidential, and detail oriented Executive Assistant to provide administrative support within the Office of the President.

Duties will include:

• Coordination of a variety of high-level, confidential, and sensitive internal and external communications
• Managing complex projects and events, coordinating travel arrangements, meeting logistics, equipment purchases, and budgetary expenditures
• Developing and maintaining positive liaison relationships with various internal and external customers including employees, executives, trustees, legislators, faculty, students, donors, alumni and the general public
• Compile and coordinate data for a variety of complex reports, presentations, and oral/written communications

The incumbent in this role will be expected to provide back up support to the President and Sr. VP, Chief of Staff, from time to time, in the Senior Executive Assistant’s absence. As a key member of the Office of the President, you will be joining a team of individuals who are deeply committed to Penn State’s success.

The successful candidate will:

• Demonstrate a sense of urgency
• Be a highly motivated self-starter who can take initiative, work independently, and exhibits a high-level of professionalism and diplomacy
• Have the ability to work with highly confidential and sensitive information
• Have a critical eye for detail
• Exhibit exceptional interpersonal and organizational skills
• Demonstrate exceptional written and verbal communications skills
• Provide a consistent level of high-quality work while managing multiple priorities
• Demonstrate a commitment to a team culture that respects diversity and inclusion
• Foster and maintain trusted relationships with university executives, administrators, faculty, and staff.
• Possess advanced computer skills and have experience using Microsoft 365 applications such as Outlook, Word, Excel, Teams, and PowerPoint

Who we are looking for:

This position is filled at the Senior Professional level. A proven track record of exercising discretion and excellent judgment, while managing confidential and often highly sensitive information related to budgetary, personnel, an