Academic Advisory

The MacPhail School of Energy is the only energy school in Canada, and we are charting a new course with a focus on sustainable energy sources and practices. MacPhail School of Energy provides hands-on, industry-guided training in labs that mimic job site environments, giving students the skills needed to find a rewarding career in the energy sector.
The Opportunity
The MacPhail School of Energy is committed to helping our current and future students throughout their learning journey. The department is frequently the first point of contact for prospective students, and continues to play an important role in the lives of students throughout their time at SAIT. MacPhail School of Energy is made up of several teams actively engaged with faculty, learners, recruitment, admissions, contact center, records and scheduling.
Reporting to the Associate Dean, you are a key member of the school’s administrative team.  You are responsible for providing administrative support in a multifaceted, high paced environment. 
Why Work at SAIT: Enjoy a stimulating work environment, a beautiful campus overlooking downtown Calgary and a great benefits package including comprehensive health and dental coverage, a defined benefit pension plan, professional development programs, generous paid time off, free access to our Wellness Centre, transit subsidies and more. 

The Role

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Communication Coordination
• Act as a key contact for students, the school and other student services.
• Coordinate internal and external communications regarding admissions, registration, examinations, scholarships, policies & procedures, scheduling and Banner student database usage for reports and processes.

Academic Administration
• Create and maintain currency of program information documents.
• Create reports and provide analysis of student data to aid Academic Chairs with program decisions.
• Assist in academic administrative activities as needed (including delegated signing authority)

Student Progression and Timely Completion
• Incorporate preparation, facilitation, documentation and assessment of advising interactions in guiding students to become successful, resilient and independent learners.
• Advise students with regard to SAIT policies & procedures on course registration, supplemental examinations, grade appeals, scholarships, course and program withdrawals, and transfers.
• Advise applicants, current students and other interested parties with regard to admission requirements, selection, course content, fees, graduation requirements, student loan requirements, student awards, accommodations, and the transferring of post-secondary credits.
• Work with students to plan program completion taking into consideration pre-requisite requirements, major and minor requirements, elective requirements, and schedule of course offerings.
• Refer students to resources for funding, scholarships and financial assistance.

Student Employment Planning and Development
• Advise students on employment opportunities and careers within the program and direct students to internal and external resources for personal and professional development.
• Focus on student success by working with students on probation, at-risk students, athletics, international students, etc.

School Events & Activities
• Work with Academic Chairs on recruitment initiatives such as attending internal and external events including information sessions and open house events.
• Liaise with employers regarding student work experience opportunities.

Student Co-Curricular Activities
• Participate in student life and co-curricular activities to help students broaden their experience as well as their personal development and wellbeing.

Qualifications & Knowledge

• Bachelor’s degree in a relevant area with a minimum of two years’ experience in academic advising, planning or counselling. Equivalent combinations of education and experience may be considered.
• Intermediate skills in MS Office Suite of applications.
• Familiarity with the Banner Student Information System would be an asset.
• Exceptional verbal, written and interpersonal communication Skills.
• Conflict resolution, negotiation and problem solving skills
• The ability to handle confidential matters in a sensitive manner.
• The ability to collect and appropriately analyze statistical data and information.
• Ability to work independently and as a contributing member of a team departmentally and institutionally.
• Ability to effectively handle shifting or changing priorities, including working additional hours with advanced notice.
• Ability to create a rapport with students to build an academic advising relationship
• Strong knowledge of post-secondary education programming, environment, policies