Senior Business Administration & Partnerships Coordinator

University of Colorado Anschutz Medical Campus

Department: CU Innovations

Job Title: Senior Business Administration & Partnerships Coordinator

Position #: 00804562 – Requisition #:37806

Job Summary:

We are seeking a detail-oriented and proactive Sr Business Administration & Partnership Coordinator to support both the Vice Chancellor of Innovation & Biotechnology’s office and key partnership initiatives. This role blends traditional high-level operational and business administration support (calendar management, travel, meeting preparation, correspondence), with cross-functional project management, helping to drive business development deals & industry partnerships, track deliverables, and ensure seamless coordination across teams and stakeholders.

The Coordinator will be responsible for managing details (administrative and otherwise) for all high-priority initiatives and will serve as a trusted liaison, ensuring deadlines are met, relationships are proactively managed, and the Vice Chancellor’s commitments and strategic priorities are advanced. Serving as a central connector, the Coordinator facilitates communication across teams and represents the Vice Chancellor in correspondence and meetings as needed. The role is highly collaborative and requires a blend of organizational rigor, strong communication skills, and the ability to operate with discretion in a complex, matrixed environment.

The Coordinator will exhibit exceptional judgment skills, a high level of discretion, and the ability to proactively anticipate the needs of the Vice Chancellor. This person must thrive in a fast-paced, matrixed environment and be equally comfortable handling detailed administrative work and coordinating high-level partnership initiatives.

Key Responsibilities:

• Provide comprehensive administrative support including calendar management, scheduling, travel arrangements, meeting preparation, and expense management.

• Develop, draft, and edit correspondence, presentations, and strategic communications on behalf of the Vice Chancellor.

• Serve as the primary point of contact for both internal and external inquiries & requests directed to the executive, exercising discretion in triaging, responding, or delegating appropriately.

• Track and manage deadlines, deliverables, and milestones for business development deals, partnership agreements, and executive-led projects to ensure timely follow-through, escalating risks or delays proactively.

• Coordinate meeting logistics, agendas, and documentation for strategic initiatives.

• Plan and host onsite meetings as requested, including coordination and management of all administrative and project coordination details.

• Partner closely with the Vice Chancellor to monitor, manage, and advance business development deals, partnership opportunities, and high-impact initiatives.

• Build and maintain strong, professional and trusted relationships with internal leadership, external partners, and key stakeholders.

• Manage day-to-day office operations, including service delivery, meeting/space scheduling, catering coordination, supply management, and mail handling.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings.

Why Join Us:

CU Innovations i