Administrative Assistant III-Finance

 

Administrative Assistant III -Finance

Starting Rate: $22.41/Hour

Benefits offered with this position: AFSCME Benefits Summary

After hire, pay increases are dependent on length of service, advancement in the position, and other contractual factors.

This position is represented by the AFSCME union. For more information reference the AFSCME collective bargaining agreement: Collective Bargaining Agreements 

Role Summary

To provide general office support and assistance to Service Area management and coordinate Finance Service Area customer service.

The City of Ann Arbor offers a competitive wage and benefits package including medical, vision, dental, paid vacation, sick, and holiday leave.

Training and Experience (position requirements at entry)

• HS Diploma/GED
• 1-2 years of office experience/customer service or related field
• Knowledge of LOGOS-Financial System
• Knowledge of all Financial Processes (A/P, A/R, Procurement, P-Card, Petty Cash, Travel, etc.)

Technical Competencies: (position requirements at entry)

• Assist with and trouble shoot LOGOS software questions
• Process Accounts Payable invoices in LOGOS including scanning and sorting, accessing, reviewing and verifying adherence to procurement policy and contract pricing
• Utilize LOGOS for financial information reporting
• Create service purchase orders, standard purchase orders, and process change orders as appropriate
• Process Accounts Receivable for multiple work areas independently determining appropriate financial components, i.e. damage to City property
• Knowledge of the procurement process including relationships between contracts, purchase orders, and accounts payable
• Follow-up with unpaid/past due Accounts Receivable in accordance with City policy
• Process Accounts Receivable adjustments/write-offs as directed
• Process P-Card reconciliation with appropriate financial considerations and in accordance with City policy
• Process Travel Authorization and Travel Expense Reimbursements with appropriate financial considerations and in accordance with the City's travel policy