Office Coordinator, Office of College Access and Success

Company Description

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. With over 70% of our staff identifying as people of color, we exemplify diversity, equity, and inclusion. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference!

Job Description

The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the North Star mission of preparing its students for success at competitive four-year colleges and universities. 

SPECIFIC RESPONSIBILITIES (including but not limited to)

• General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
• College Visit Coordination–Coordinates and schedules college admissions representative visits to North Star during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits.
• Data Management – Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
• Financial Management –Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software.  Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.  
• Family Communication – Assists with the scheduling of seasonal parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
• Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events.  These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
• Professional Development – Participates actively in all training and professional development sessions throughout the year
• Staff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information.

SCHEDULE

• Be present and engaged Monday through Friday from 7:30 AM – 5:30 PM
• Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc.

Qualifications

• 2-3 years of office experience preferred, ideally with an education agency
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with students, parents, colleagues and community members
• Basic finance skills and comfort learning new finance processes
• Strong organization skills and attention to detail
• Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
• Maturity and ability to work independently
• Must enjoy contact with children and parents
• Ability to manage multiple tasks and meet tight deadlines
• Prior experience working in schools and/or urban communities preferred
• Spanish or Portuguese language skills a plus but not required
• Able to lift and move packages up to 30 lbs.
• Bachelor’s degree required

Additional Information

Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent.

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