Overview

Administrative Office Manager

Corporate Office – West Houston

Group 1 Automotive, a leader in automotive retail, is looking to add a qualified Administrative Office Manager to join our team at the corporate office in West Houston.Group 1 is a Fortune 250 company that owns and operates automotive dealerships and collision centers in the United States and the United Kingdom. We offer our associates a team environment, great benefits, and ongoing training and support. If you are in alignment with our values of integrity, transparency, professionalism, teamwork and respect – now might be the time for you to accelerate your career as part of the best company in automotive retail. Apply today or refer a qualified friend!

In addition to competitive pay, we offer the following benefits:

• Health, Dental, Vision, Life, and Disability insurance
• 401(k) plan with company match
• Paid Time-Off
• Employee Stock Purchase Plan
• Employee Vehicle Purchase Program
• Professional work environment, with job training and advancement opportunities

Responsibilities:

• Greet guests, direct them appropriately, and offer hospitality including water or coffee
• Answer and direct incoming phone calls in a courteous and professional manner
• Manage inventory and order office supplies, including kitchen and breakroom stock
• Ensure the efficient functioning of the office environment
• Manage Office Facilities, including cleaning, and maintenance
• Assist in coordination of office activities
• Schedule meetings for the Multi-Purpose Rooms and ensure proper setup prior to meetings and events
• Ensure visitors follow sign-in procedures and adhere to guest protocols
• Sort and distribute incoming mail and promptly notify employees of deliveries
• Coordinate and manage all outgoing shipments, including FedEx and courier services
• Order business cards as requested
• Assist with expense reports for the CEO and CFO by scanning receipts and matching system entries
• Provide administrative support to all Executive Assistants with overflow work and departmental needs
• Support departments without a dedicated Executive Assistant with general administrative tasks
• Assist in preparing Customer Complaint Reports and other special projects as assigned
• Assist with preparation, logistics, and on-site needs when the Board of Directors is on-site

Qualifications:

• Minimum of 5 years of receptionist, office management, or administrative experience required
• High school diploma or equivalent required
• Professional training in reception and office management
• Strong verbal and written communication skills
• Excellent organizational and customer service skills
• Ability to manage multiple responsibilities in a professional, fast-paced environment
• Professional appearance and work ethic.

*All applicants must pass pre-employment testing to include: background checks, MVR, and drug testing in order to qualify for employment*

 

Group 1 Automotive is an Equal Employment Opportunity employer.

 

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Qualifications