Senior Executive Administrator

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

Job Description

The Senior Executive Administrator role provides direct administrative support to leadership members of the Visa Ventures and Global Corporate Development teams. These executives are currently located in Washington DC, and London, England, so managing multiple calendars and agendas will be critical. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices. The successful candidate must possess the ability to stay several steps ahead and anticipate the needs of extremely busy senior executives. We are looking for someone who takes great pride in being an Executive Assistant and who will serve as an ambassador for Visa and our team.

Essential Functions:

• Actively managing the calendars and contacts of the Senior Staff. In addition to scheduling meetings, this means anticipating and prioritizing scheduling needs based on deadlines and deliverables. This will require coordination with leaders and other key stakeholders both internally and external to the Ventures and Corporate Development group
• Understand organization and how to "get things done." This role will require complex scheduling of meetings with participants inside and outside Visa and will require effective coordination with leaders and other EAs to make the meetings happen, or be rescheduled as the case may be
• Communicate pro-actively with executives, anticipate conflicts and work to understand priorities as they change. Prepare "week ahead," and "day ahead" briefings
• Updating Ventures and Corporate Development deal pipeline software with key facts and figures drawn from emails and PDFs.
• Work closely and collaboratively with other EA’s to create seamless office operations in ways that strengthen relationships. Effective in-person, phone & email presence
• Coordinate complex domestic and international travel requirements (itineraries, visas, logistics, etc.)
• Prepare expense reports using Visa’s software (SAP Concur)
• Support key team initiatives, playing a part as a project coordinator. Duties may include: support with expanded staff meetings, meeting logistics (both internal and external), presentations, management of shared team information and resources on intranet/portals
• Prepare documents in Word, Excel, and PowerPoint. Proficiency in Microsoft Office (Outlook especially) is a must.
• Act as a liaison, problem solver, and facilitator as the first contact for the executive and others in the department.
• On occasion and where possible, respond to incoming calls and correspondence and respond independently.
• Manage the day-to-day workflow as well as possess confidence and strong communication skills to interface with all levels of staff.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.  May include interfacing with C-level executives and Board Members and their teams both at Visa and external companies.
• Act as a liaison, problem solver, and facilitator as the first contact for the Executive Leader.
• Effectively and successfully respond to problem situations and prioritize issues with a thoughtful and positive mindset

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Basic Qualifications:
• Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications:
• 5 or more years of relevant work experience with a Bachelor’s Degree
• Solid executive assistant/coordination experience
• Advanced experience in administrative support at an international level