HR/Executive Assistant

Trivium Packaging is a global sustainability leader in metal packaging with more than 60 locations worldwide, nearly 8,000 employees, and an annual revenue of approximately €3.0 billion. Trivium serves a diverse range of customers in a variety of end markets such as food, seafood, pet food, nutrition, beauty and personal care, household care, and premium beverages.

Trivium wants to shape the industry and has embarked on an ambitious transformation journey. In the near term, focus is on building & upskilling the team, deciding where to play & how to win, and increasing financial performance by executing the Trivium Business System (commercial, operational, and supply chain excellence). Sustainability is embedded in our materials and in our actions. Trivium has ambitious sustainability targets and focuses exclusively on products that are infinitely recyclable. Our company sustainability journey has been awarded with a Platinum medal by EcoVadis, the world’s leading rating agent who allocated this award only to the top 1% of the >75000 companies reviewed. Sustainability is embedded in each and every function at Trivium, it‘s in our DNA. The global head office is at Amsterdam Airport; however, many people work in virtual teams from different countries. Our culture is results-driven, entrepreneurial, informal, and highly multicultural. Our people have a high degree of responsibility.

Who We Are

Trivium Packaging is a global leader in metal packaging with 60 locations worldwide, nearly 8,000 employees, and an annual revenue of approximately $2.8 billion. Trivium serves a diverse range of customers in a variety of end markets such as food, seafood, pet food, nutrition, beauty and personal care, household care, and premium beverages.

Trivium wants to shape the industry and has embarked on an ambitious transformation journey. In the near term, focus is on building & upskilling the team, deciding where to play & how to win, and increasing financial performance by executing the Trivium Business System (commercial, operational, and supply chain excellence). In addition, Trivium has ambitious sustainability targets and focuses exclusively on products that are infinitely recyclable.

We realize that there are no easy answers. Real sustainability is a complex challenge after all, but we know science-based innovation and circular-economy thinking will drive progress. We also know we are not alone in this. That’s why we partner with our customers, scientists and sustainability thought leaders to innovate faster, better, and more holistically.

Job Summary

The Executive & HR Assistant provides administrative support to the senior leadership team as well as general office management support for the Chicago office. This position is expected to perform administrative tasks focusing on calendar management, completing expense reports, preparing correspondence, managing travel plans/itineraries, meeting agendas/notes, and recordkeeping. This role should have a high level of confidentiality and time management skills.

Job Duties
 

• Plans, coordinates and ensures the Senior Leadership Team’s schedules are followed and respected.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive Staff’s time. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Senior Leadership Team, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Manages a variety of special projects for the President, some of which may have organizational impact.
• Prioritizes conflicting needs; handles situations expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Performs office management duties for the Chicago corporate office, including ordering supplies, managing access, planning meetings, welcoming visitors.
• Understand the organization, points of contact, and where to find the right resources when inquired by management teams.
• Serve as main contact for issuing purchase requests for the Chicago office and R&D center.
• Assisting with the administration of various employee portals.
• Perform all other duties as assigned.

 

Qualifications And Experience Requirements
 

• Skills, knowledge, and experience required for this position are bachelor’s degree or equivalent work experience required.
• Progressive work history with at least 5 years of experience supporting C-Level Executives.