Lateral Partner Recruiting & Integration Assistant

Lateral Partner Recruiting & Integration Assistant

Cooley is seeking a Lateral Partner Recruiting & Integration Assistant to join the Lateral Partner Hiring team.

Position summary:  The Lateral Partner Recruiting & Integration Assistant will provide administrative support to the lateral partner recruiting and integration team firmwide. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities: 

Recruiting:

• Maintenance of the LawCruit database to include data entry of all lateral partner candidate biographical information, entering interview schedules, updating candidate status, preparing reports and tracking all recruiting-related expenses
• Maintain candidate files in iManage and SharePoint
• Monitor the team inbox and respond to inquiries as necessary
• Assist with the preparation of weekly agendas to department leadership and others, as requested
• Assist with scheduling candidate interviews, tracking evaluation responses and following up for evaluation feedback
• Assist with greeting candidates and monitoring interviews
• Assist with tracking candidate due diligence including coordination with the business intake & conflicts department, library, and background screening vendor, as necessary
• Assist with creating and maintaining candidate target lists for strategic priorities
• Assemble meeting itineraries for distribution to candidates; distribution of interview schedules and candidate biographical information to attorneys, as necessary
• Assist with lateral partner onboarding, organize and prepare pre-hire paperwork, maintain orientation checklists, communicate with new hires and liaise with other administrative departments as necessary
• Assist with lateral partner integration and prepare status reports as necessary
• Ensure partner search firm agreements are current; prepare agreements for new vendors, create iManage folders and maintain updated files in the LawCruit database and entry into Salesforce
• Assist with coordinating travel arrangements for lateral partner candidates, including air, train, hotel and town car reservations, adhering to the firm’s travel policy
• Assist with ad hoc lateral projects as needed
• All other duties as assigned

Administrative:

• Provide administrative support to the lateral partner recruiting team firmwide, including, but not limited to email and calendar management; travel coordination; expense report preparation, coding, and reconciliation; and drafting and processing correspondence
• Answer phones, copying, filing, scanning and other administrative duties
• Maintain iManage files
• Reserve conference rooms, make restaurant reservations and coordinate catering, as needed
• Process check requests and vendor invoices as necessary
• Develop and/or update various administrative forms and create and maintain files 
• All other duties as assigned

Skills and experience:   

Required:

• Available to work overtime, as required
• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications to include LawCruit database

Preferred:

• Bachelor’s Degree
• Prior administrative experience in a professional work environment

Competencies: 

• Ability to work well under pressure and handle a complex and fast-paced environment
• Excellent organizational skills and ability to manage multiple requests and assess priorities
• Strong administrative skills and exceptional attention to detail in all areas
• Self-starter with a high degree of motivation, accountability and responsiveness
• Exhibit high energy and genuine enthusiasm for law firm recruiting activities and goals
• Ability to maintain confidentiality of all records, files, documents and department information
• Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
• Excellent verbal (both listening and talking) and written communication skills
• Professional demeanor and the ability to use initiative, diplomacy and tact
• Good-natured, pleasant to work with and the ability to function well as a team member
• Ability to prioritize duties and handle several tasks simultaneously, quickly and efficiently

Cooley