Warehouse Coordinator

CAF is an international market leader for the design, manufacture, maintenance and supply of equipment and components for integrated transport systems at the forefront of technology that provides high value added sustainable mobility for its customers. We are proud to be recognized for our versatility, flexibility and for our capacity to constantly adapt and innovate.

CAF USA is located in Elmira Heights, New York which is part of the Southern Finger Lakes areas. The area is ideally situated for those who want to be in proximity to large metropolitan areas, but live a life made far richer by connecting to nature and community, making a difference in the lives of their neighbors and taking advantage of the opportunity to develop a fulfilling work life balance that ideally suits who they are.

OVERVIEW:

The successful candidate will support the logistics of the Materials Department. The Logistics Coordinator is accountable for developing and executing the coordination and tracking of incoming/outgoing materials & supplies. Also responsible for working with the Vendors, Activation and Production Departments while ensuring smooth transaction of materials in and out of facility.

 

FUNCTIONAL DESCRIPTION:

• Main tasks include:
  • Inbound goods receipt
  • Put away
  • Picking
  • Packing
  • Production line replenishment
  • Outbound shipments
• Follow internal procedures to manage income material properly. Use of the ERP mandatory (baaN or SAP).
• Operational duties to include coordination with shippers, truckers, steamship lines and overseas offices for the import & export of shipments
• Complete process of shipment includes arranging for pick-up or inland transportation, booking, document preparation (bill of lading, certificate of origin, export declaration and/or AES, if applicable) forwarding, follow-up with tracking and tracing to final destination and data quality requirement
• Customer Service responsibilities include maintaining communication with vendor, shipper, customer, carrier and choosing proper routing appropriate to the company’s needs
• Immediately report problems, operation disputes or discrepancies to Supervisor and Manager. Resolve issues respective to meeting client requirements, data input - general customer service inquiries related to tracking & tracing
• May also have additional responsibilities in accordance with supporting specific department(s)/division(s) and/or be tasked with specific, individualized assignments 
• Ability to work as Warehouse Coordinator as requested/required
• All other duties as assigned
• Performs other duties as assigned by supervisor or manager

 

TRAINING/EDUCATION REQUIRED:

• High school diploma or G.E.D. Certificate and one-two years of increasingly responsible experience in a warehouse facility
• Forklift certification, or must be able to obtain certification by passing forklift testing within 60 days of employment

• Overhead crane certification
• Proven experience in coordination of freight requirements
• Must have excellent knowledge of all logistics aspects - both import and export, as it relates to air, ocean and ground services
• Strong background in working with Senior Staff and Stake Holders
• Excellent computer skills including data entry and MS programs - Word, Excel and Outlook. Microsoft Excel knowledge is a must
• Spanish language a plus but not required

INITIAL TRAINING:

• Quality system
• Occupational Hazards Prevention System
• Railway Safety Management System
• Human Resources Policies
• Environmental Systems
• Information/Cyber Security

QUALIFICATIONS/REQUIREMENTS:

• Ability to work in a start-up, high pressure  environment
• Excellent analytical skills required as well as the ability to problem solve and question uncertain data/information
• Additional core skills and abilities include extremely professional demeanor in all communications with customers and service providers, both in writing and by phone
• Ability to maintain confidentiality
• Must be self-motivated team player with strong interpersonal skills essential for day to day operations
• Ability to communicate effectively both verbally and in writing
• Understanding oral and written Spanish highly desirable
• Must be able to lift up to 50 lbs.

SAFETY REQUIREMENTS:

• Shall report all injuries/illnesses to their supervisor that occur at work, the day of the incident
• Shall report any