Accounting Technician

Job Posting Title:

Accounting Technician

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Apr 14, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

BENEFITS: UT Austin offers a competitive benefits package that includes:  

• 100% employer-paid basic medical coverage 

• Retirement contributions  

• Paid vacation, sick time, and holidays 

• Career growth & professional development

Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!

Purpose

To provide support for University Housing and Dining (UHD) by reviewing, auditing, entering, researching, and submitting invoices for payment in the FoodPro System for the UHD Accounts Payable team to pay. Responsible for compliance with UT's policies and procedures, customer service, and record retention requirements.

Responsibilities

• Manually input the food and supply purchase invoices from daily and weekly deliveries to UHD dining operations into Food Management System (FoodPro). Process up to 500 invoices efficiently and accurately weekly, while meeting internal weekly invoice submission deadlines. Scan copies of the entered invoices into internal server folder connected to UHD Accounting and rename the files based on vendor and location. Send out invoices in DocuSign to UHD managers for signature on invoices. Review, audit, manually enter, research, calculate, and submit invoices for payment to the UHD Accounts Payable team.

• Responsible for reviewing and processing non-FoodPro invoices to ensure they are accurate and submitted with the required signatures and dates. Research and resolve invoice discrepancies as needed. Review vendor statements to research missing and past due invoices while providing updates to the vendor and UHD Accounts Payable.

• Receive invoices from all UHD dining units via email, scanner, and in-person delivery. Provide customer service in person, by phone, through email, or Microsoft teams’ chat to assist and respond to questions from UHD staff and vendors. Attend required dining, vendor, and UHD meetings. Work to identify and establish process efficiencies and create standard operating procedures. Collaborate with other team members across UHD. Other duties as assigned.

Required Qualifications

• High School Diploma or GED with some college in Accounting or Bookkeeping.

• At least 4 years governmental or commercial accounting at a level comparable to that of an Accounting Clerk III.

• Fully skilled in the operation of a ten-key adding machine and calculator.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in high volume data entry.

• Experience with FoodPro and/ or similar inventory system.

• Experience working in an office environment.

• Bi-lingual in English and Spanish.

• Strong customer service skills.

• Demonstrated work experience with completing tasks independently.

• Demonstrated work experience with time management and meeting priority deadlines.

Salary Range

$44,500+ depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

Work Shift

• Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs. This is an on campus position.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.