Senior Executive Assistant with Red Arts Capital

POSITION OVERVIEWTitle: Senior Executive AssistantCompany: Red Arts CapitalReports to: Co-CEO/Managing PartnerLocation: Chicago, IL (on-site, Monday–Friday)
ABOUT RED ARTS CAPITALFounded in 2015, Red Arts Capital is a Chicago-based investment firm focused on North American supply chain businesses. They come from business-owning families who have instilled in them the values and knowledge they need to forge partnerships and drive growth.Red Arts Capital has built a track record of identifying and partnering with family-owned, multi-generational businesses to deliver exactly what they need to thrive — and to continue building their trusted reputations.
POSITION SUMMARYThe Senior Executive Assistant will play a critical role in supporting Co-CEO & Managing Partner, Nick Antoine, ensuring he stays focused on what matters most. This role requires exceptional execution skills, adaptability, and a keen ability to understand and align with Nick’s ways of working, which emphasize efficiency and prioritization.The ideal candidate thrives in a fast-paced environment, is highly organized, and excels at managing complex calendars, relationships, expenses, and shifting priorities. They should also enjoy serving as a thought partner, anticipating needs, and proactively solving problems.This role is perfect for someone who loves being an EA and takes pride in getting things done. The right person is high-energy yet adaptable, detail-oriented, and always thinking two steps ahead—ensuring both Nick and key stakeholders receive exceptional support.
PRIMARY RESPONSIBILITIESThe Senior Executive Assistant’s responsibilities will encompass three primary areas:

Serve as primary goalkeeper to the Co-CEO/Managing Partner (Principal)

• Manage and maintain principal's schedule and daily agendas across his universe, from personal to professional; make sure every appointment has all details and materials, so the principal is always prepared.
• Lead travel planning, management, and booking details on behalf of the principal; be proactive in identifying potential hiccups and work to resolve them quickly.
• Provide proactive communication with the principal and other appropriate staff (i.e. COS) on any critical conflicts, issues, and changes as they arise.
• Manage the principal’s email inbox, strategically directing responses in an efficient manner and identifying systems that work to reduce the principal’s time in inbox.
• Provide support to the principal by managing, prioritizing, or redirecting responses for incoming communications and requests; manage principal’s external contacts and relationships.
• Compile and help prepare daily briefing communication that contains informational data as well as the principal’s activities that need to be completed.
• Handle all special requests on behalf of the principal, including running occasional errands, whenever necessary.

Execute results on behalf of the executive office

• Regularly monitor the activities of the executive office in pursuit of the principal’s effectiveness; identify challenges, remove barriers, embrace technology and promote new ideas that keep the principal as productive as possible.
• Manage any special projects for the principal from concept to implementation; including devising project plans, tracking progress, and ensuring successful metrics.
• Assist the principal in preparing for upcoming meetings, serve as notetaker when needed, and help him stay ahead by coordinating with appropriate teams.
• Liaise with internal staff at all levels; serve as a professional and people-focused extension of the principal.

Provide support to the team to ensure an excellent stakeholder experience

• Answer telephones and inquiries; direct calls to the most appropriate team member and take detailed notes to ensure timely follow-up.
• Partner with internal and external stakeholders to ensure principal’s timely completion of projects and events; evaluate and summarize effectiveness of projects and initiatives to better inform his decision-making, when needed.
• Manage aspects of applicable event planning, meeting deadlines and budget guidelines.
• Coordinate with internal staff, clients, vendors, and others to establish needs for events; serve as liaison to the principal and team members throughout the planning process.

KEY QUALIFICATIONS

• 7+ years of experience supporting senior executives
• Financial services experience preferred, ideally in private equity or a related field
• Expertise in high-volume expense management, including reconciliations and financial reporting
• Proven success in heavy calendar management, scheduling, travel coordination, and meeting logistics
• Strong attention to detail and or